MINUTES OF THE MEETING OF THE PARISH COUNCIL
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| The Chairman Cllr Mrs Gardiner opened the meeting at 7.30pm. APOLOGIES Apologies had been received from Cllr Mrs Clark (CDC). MINUTES OF THE MEETING HELD ON 12 JUNE 2002 Page 6 South Cerney Village Hall Annual Accounts: last word ... require.... change to read: invite. It was proposed by Cllr Mrs Pearse and seconded by Cllr Mrs Chubb that the Minutes as amended, were a true and accurate record. The Parish Council was all in favour and the Minutes were signed by the Chairman Cllr Mrs Gardiner. MATTERS ARISING Burial Authority Cllr Dunn had determined that the Parish Council was ultimately responsible for the provision of a churchyard. He ascertained from the Diocese of Gloucester that the present churchyard cannot be closed until full and the CDC had no obligation to provide for a new one. Lady Fanshawe had indicated that she was prepared to honour her late husband's offer to donate land adjacent to the present churchyard thereby extending its use for burials. So, therefore, it was in the interest of the Parish Council, through its Burial Authority Sub-Committee, to provide funding for the stone wall extension and both parties legal fees in the transfer of the land. If the Parish Council did not take advantage of this situation it would be obliged to purchase new land for burials when the existing churchyard reached capacity. The Clerk was to enquire from the Parochial Church Council what action had been taken regarding the funding of the wall extension and to establish from the Rev J. Calvert the precise cost of providing the wall. PLANNING Cllr Nicholas reported on the deliberations of the Planning Committee whichhad met on 8 July. Matters Arising CT.3115/E (known as Plot 2) Cllr Nicholas reported that Cllr Mrs Clark (CDC) had investigated the behaviour of planning officers regarding this application. Planning officers were adamant that proper procedure had been adhered to with changes to the original plan considered as minor amendments being duly approved by planning officers. It was to be regretted that planning officers did not keep Mr Beard fully informed of all the changes. The Clerk was asked to notify Mr T. Jones, Head of Planning at CDC that the way this application was handled by CDC was far from satisfactory. The Parish Council considered that the development, with its history of appeal, was a sensitive scheme to adjacent households and more care should have been taken in informing interested parties especially Mr Beard. CT.5804/R Major Bob Pratt, Property Manager and Quartermaster at the Duke of Gloucester Barracks had explained the necessity of siting the shelter/hanger in its isolated position on the airfield. As the hanger would be used as an ammunition preparation facility regulations dictated that it must not be sited within 405 metres of residential housing. Major Pratt made it especially clear that the building would not be used as an ammunition storage facility. Cllr Jones (CDC) would make further enquiries as the Planning Authority was sympathetic to the Parish Council's original objection. Phase 1 Section 106 Agreement (Commuted Sum) CAMAS site It was proposed by Cllr Stuart and seconded by Cllr Mrs Gardiner that the Parish Council asks Westbury Homes directly for the £13,000 agreed when it entered into the Section 106 Agreement with it for the transfer of land for future maintenance and improvement of the play areas in lieu of play equipment. The Parish Council was all in favour. Correspondence to be copied to CDC. Planning Applications received by Cotswold District Council CT.5684/H Listed building consent for an additional advertisement at The Eliot Arms, Clarks Hay, South Cerney NO OBJECTION CT.5684/J Projecting sign at The Eliot Arms, Clarks Hay, South Cerney NO OBJECTION CT.5804/S Provision of modular temporary buildings for an Operations Suite Hangar 65 at the Duke of Gloucester Barracks, South Cerney, Cirencester NO OBJECTION CT.6760/A Extension to form garaging at West Downs House, Cirencester Road, South Cerney NO OBJECTION It was proposed by Cllr Mrs Gardiner and seconded by Cllr Harris that the Parish Council agrees to accept the deliberations of the Planning Committee. The Parish Council was all in favour. Planning Applications granted by Cotswold District Council CT.4086/B Internal alterations to create new shower room at 6 Edwards Collage, South Cerney, Cirencester, Glos. GL7 5TR CT.5485/H Extension to outbuilding to allow use as garage for 2 cars; change of access to property at The Barn, Cerney Wick, Cirencester GL7 5QH CT.7552/A Two storey extension forming lounge with bedroom and bathroom over; single storey extension to kitchen and a conservatory at 28 Broadway Lane, South Cerney, GL7 5UH CT.8163/C Erection of a single two storey plus attic dwelling and alterations to entrance/fences on boundaries at Land at Orchard House, Upper Up, South Cerney, Cirencester, GL7 5UT The Clerk was ask to congratulate the planning officers at CDC for the care and foresight shown in drawing up the Conditions on this permission. Condition 2 is noteworthy. "Notwithstanding the provisions of the Town and Country Planning (General Permitted Development) Order 1995, or any other statutory instrument amending or replacing it, no extension, structure, building, hardstanding, fence, wall or other means of enclosure shall be erected, constructed or inserted on the application site, other than those permitted by this Decision Notice. The site has a distinct and attractive character and appearance which should be maintained. In order to protect these qualities, it is essential for the Local Planning Authority to maintain control over the types of development listed above, in accordance with Cotswold District Local Plan Policies 1, 29 and 40, PPG1 and PPG15." Since Cllr Stuart was concerned that the contractors were removing the hedge adjoining Upper Up, the Clerk was asked to notify Mr M. Grace Enforcement Officer at CDC urgently to inspect the work as Conditions 15, 18, 19 and 21 of the Consent were not being applied. CT.8163/D Construction of new dry stone boundary wall 2m high to rear of house and widening of entrance at Orchard House, Upper Up, South Cerney, Cirencester, Glos. GL7 5UR The Clerk was further asked to inform Mr M. Grace that Condition 7 of this Consent was also in breach. Correspondence 2. CDC Proposed housing scheme on Jubilee Gardens had been circulated to Planning Committee 4. CPRE Planning Update Issue 2/02 May 2002 had been circulated to Planning Committee 20. CDC CT0006/3/J Notification of appeal by Westbury Homes against non-determination 34. CDC CT3377/D & CT.3377/G Planning appeals by Mr & Mrs R. W. Gardiner. Cllr Nicholas invited Cllr Mrs Gardiner and Cllr Gardiner to leave the meeting while the rest of the Parish Council deliberated its response. Both Parish Councillors agreed. After a short discussion it was proposed by Cllr Stuart and seconded by Cllr Dunn that the Parish Council agrees not to make further comment to the appeal tribunals. The remaining Parish Councillors were all in agreement. Cllr Mrs Gardiner and Cllr Gardiner were asked to rejoin the meeting. FINANCE Cllr Mrs Gardiner reported on the deliberations of the Finance Committee which had met on 8 July. Matters Arising Response from Audit Commission The Clerk reported that no reply had been received. GCC Highways Grant. A grant for £300 from GCC Highways to help pay for clearing the ditch in Station Road was being processed. Payments Petty Cash Stamps & Bus Shelter Cleansing (July) £70.00 South Cerney Play Group Donation £600.00 PCC Donation to Golden Jubilee celebrations £100.00 M. McKee Clerk's Travel (June) £42.92 Thames Water Water services 4 March to 18 June £30.99 Busy Fingers Photocopying £28.83 Southern Electric Electric supply to bus shelters £10.84 Cotswolds Canal Trust Membership Renewal £10.00 Jeremy Simmons Ground Maintenance (June) £1,023.12 R. O. W. Berry Painting slides at Cerney Wick (as quote) £225.00 Rodney Gardiner Ground Maintenance Cerney Wick (June) £79.35 £2,221.05 Cllr Mrs Gardiner inspected and agreed the Clerkıs travel expenses for June at the Committee meeting. It was proposed by Cllr Stuart and seconded by Cllr Mrs Chubb that the Parish Council agrees to make the above payments. The Parish Council was all in favour. Receipts Cotswold District Council Grant from Ward Projects Fund £500.00 South Cerney Cricket Club Water services 4 March to 18 June £12.40 South Cerney Cricket Club Buildings insurance £157.50 £669.90 Outstanding Accounts South Cerney Football Club Water services 4 March to 18 June £18.59 Parish Council Accounts The Annual Return was compiled and a minor amendment made to the brought forward balances. The Statement of Assurance was completed. It was proposed by Cllr Dunn and seconded by Cllr Mrs Chubb that the Parish Council approves the Statement of Assurance. The Parish Council was all in favour. Correspondence 1. Davey Son & Jones Environment Agency: lease for groundwater borehole 17. Moore Stephens (Auditors) Annual Return and notices 30. South Cerney Sailing Club Appeal for Parish Council support for new clubhouse It was proposed by Cllr Dunn and seconded by Cllr Harris that the Parish Council convey their formal support to the South Cerney Sailing Club. It was further proposed by Cllr Mrs Gardiner and seconded by Cllr Mrs Chubb that the Parish Council make a donation of £50 to the South Cerney Sailing Club. The Parish Council was all in favour. 31. South Cerney Cricket Club Confirmation that sum assured is sufficient; request for clarification of insurance cover PLAYING FIELDS & VILLAGE MAINTENANCE Cllr Stuart reported on the deliberations of the Playing Fields and Village Maintenance Committee which had met on 8 July. Matters Arising Village of the Year Prizes Cllr Stuart advised the Clerk that Mr P. Jay who was dealing with the matter would contact him shortly to arrange an order confirmation. Street Lighting Cllr Stuart was not convinced that GCC Street Lighting had carried out the work and would contact Mr B. Greenaway for an explanation. Stile on BSC17 Mr Clueley GCC PROW officer is hopeful that Mr R. Woodley will contact him as he has a solution he wishes to discuss with him. The Clerk was asked to liaise with Mr Woodley. Upper Up Tower Slide Wicksteed Leisure had inspected the apparatus and promised to provide a quotation for a scramble type net to access the platform and a new decking for the platform. Traffic Bollards Cllr Stuart reported that the bollard on the High Street end had been dislodged. He asked the Clerk to report that the concrete bases of both bollards were breaking up and dangerous. Litter Picker As the Bledisloe Plate inspection would take place between 13 and 28 July the Committee recommends subject to Parish Council approval that Mr E. Curtis be contracted to clear rubbish on the Upper Up and Robert Franklin Way playing fields. It was proposed by Cllr Gardiner and seconded by Cllr Dunn to pay Mr Curtis £20, based on £5 per hour, to clear rubbish on the aforementioned playing fields. The Parish Council was all in favour. Upper Up Car Park Cllr Stuart asked that the Cricket Club be requested to remove the remainder of the contractor's rubbish left over from the construction of the sports pavilion. Cllr Gardiner remarked that the cesspit manhole needed to be built up with soil and the air vent pipe made safe. Gypsy Lane The Clerk had requested that the Environmental Department at CDC remove the fly-tipped debris left on the path to the rear of Beverstone Close and Beverstone Road. BSC11 Cllr Stuart reported that a Footpath Order for BSC11 was being prepared and last week a draft of the Order was submitted to the Legal Department at GCC. When completed, the Order would be served and copies advertising it would be posted. The owners of the land and other interested parties would be notified. Bow Wow Bin Mike Weir (CDC) had informed the Clerk that a replacement bin would cost £110 but installation would be free. Unfortunately there were no bins currently in stock and to obtain this discounted price it would be necessary to make a bulk order. Weeds at the Preaching Cross Cllr Gardiner reported that weeds at the Cross now needed attention and asked the Clerk to contact Jeremy Simmons Ltd. Dead Tree in Clarks Hay Cllr Gardiner advised that the dead cherry tree in the vicinity of Clarks Hay and Meadow Way be removed. The Clerk was asked to obtain three quotations for its removal. Rusting Manhole Cover in Robert Franklin Way On entering Robert Franklin Way from Station Road a rusty manhole cover has been reported opposite a bungalow known as St Andresberg which is on the right hand side approximately 50 yards from the junction with Station Road. The Clerk was asked to inform D. Taylor GCC Highways. Spine Road Warning Signs Cllr Gardiner reported that the new cycle track on the Spine Road had created new hazards. He considered it dangerous that there are no signs when exiting the car park (near the arches) to the Spine Road and opposite it also when exiting the old railway line from Cricklade/Cerney Wick to the Spine Road. The Clerk was asked to inform D. Taylor GCC Highways. Upper Up Playing Fields Warning Signs The Committee recommends that better (larger) warning signs for the Upper Up playing fields be installed. The Clerk was asked to inform D. Taylor GCC Highways. General Condition of PROWs The Committee decided to invite Mr Mould, South Cerney Trust Footpaths Officer, to its next meeting in August to discuss the general condition of public rights of way in the Parish. Ramp at Upper Up The Clerk was asked to enquire from T. Sibbick when he intended to start the construction of the new access ramp to the Upper Up playing fields. Car Park at Upper Up Cllr Harris had spoken with S. Clark who assured him that work would start shortly on the reinstatement of the car park. Wall at Englefield, Station Road The Clerk reported that Westbury Homes would repair the wall adjoining the Limes and Englefield. Mr Hament (Westbury Homes) had apologised for the delay. Station Road Mud Complaints had been received about the mud deposits left on Station Road to the Spine Road from heavy vehicles leaving the development site. Earlier today the Clerk had used this stretch of highway and found it to be very clean and clear of any mud deposits. Football Club The Football Club had asked for permission to prepare two temporary junior football pitches behind the tennis courts for a period of two years. It was proposed by Cllr Harris and seconded by Cllr Stuart that the Parish Council grants permission to the football club for two temporary football pitches.The Parish Council was all in favour. Fly Tipping Cllr Stuart reported that a motorbike frame had been dumped near the timber garages in Upper Up and asked the Clerk to report the incident to the Environment department at CDC. INSPECTION REPORT Cllr Harris had carried out the inspections over the previous period. Cllr Harris will liaise with Cllr Stuart and organise white lines to be painted on the basketball apparatus at Upper Up. Safety tiles at Upper Up and Cerney Wick were slippery and power spraying should be considered if the weather does not improve. The old fence posts at Cerney Wick had not been removed but Cllr Mrs Chapman would raise the problem at the next Cerney Wick Village Hall meeting. Cllr Harris requested that she also asks that the overgrowing hedge on the playing field be cut back. The Clerk reported that he was awaiting a quotation for replacement seats and a rope climbing frame from Wicksteed Leisure. Cllr Gardiner will carry out the inspection in the coming period. UPPER UP PARK REPORT Cllr Harris reported that the Sub-Committee had met to discuss grant aid for the project. Cllr King and Cllr Nicholas, who was absent from the meeting, agreed to liaise with Dr Simon Pickering and CDC to progress grant applications. Cllr Harris reported that negotiations on the tender were continuing with Creoda. Cllr Harris stated that CDC acknowledged that planning permission had been applied for on 25 April but as yet determination was awaited. Cllr Nicholas reminded the meeting that as CDC had restricted the Community Fund and Ward Fund grants it was not realistic to depend on these sources for substantial funding. It was therefore likely that there would be a shortfall in the amount needed for the project. Consequently either part of the plan would have to be curtailed or a further increase in the next yearıs precept would be necessary in order to make up the difference. CORRESPONDENCE 1. Davey Son & Jones Environment Agency: lease for groundwater borehole 2. CDC Proposed housing scheme on Jubilee Gardens (circulated to Planning Committee) 3. The Countryside Agency Vital Villages Update; Section 17 of the Crime and Disorder Act 1998 (on circulation) 4. CPRE Planning Update Issue 2/02 May 2002 (circulated to Planning Committee) 5. CDC CT.CONTR 1249: Notification of intention to undertake tree work at the Barn, Orchard House, High Street, South Cerney. Comments by 3 July 2002 (circulated to Village Maintenance Committee). No objection 6. GCC Five Valleys Mobile Library: Timetable (to noticeboards) 7. GCC Gloucestershire Minerals Local Plan 19972006: Inspector's Report Clarification and Addendum (on circulation) 8. South Cerney Pre-School Playgroup Appeal for support to enhance the group's facilities Mike Svensson attended the meeting for discussion on behalf of the South Cerney Pre-School Playgroup. He explained that the GCC Education Authority, owners of the land, were only prepared to grant a 7 year lease because of the uncertainties generated through the appeal by Westbury Homes on the remainder of the CAMAS site. If the Playgroup was to benefit from certain grant applications a 21 year lease was required. Cllr Nicholas recalled that at the Westbury Homes appeal enquiry the Education Authority had submitted that it would not be a requirement to upgrade facilities at Ann Edwards School if their appeal was successful and he did not understand that it should now be a reason to reduce the lease period to 7 years. The Playgroup had asked the Parish Council to write to the Playgroup Committee expressing its support for the project. The Parish Council was all in favour and earlier in the meeting had donated £600 to the Playgroup. 9. Glos Community Health Council brochure No. 9 Summer 2002 (on circulation) 10. CDC Notice of meeting of Standards Committee 25 June 2002; Schedule of meetings 20022003 11. CDC Invitation to Chairperson to attend a Reception on 23 July 2002 Vice Chairman Cllr Stuart and Mrs Stuart would attend the reception 12. GCC Members' Briefing Bulletin Road Works 13. CDC Notice of alteration to Register of Electors (to noticeboard) 14. Cotswold Counselling & Support Centre: Invitation to AGM on 10 July 2002 15. Glos Constabulary Cotswold South Newsletter (on circulation) 16. CHYP Invitation to attend a barbecue on Thursday 25 July 7pm9pm 17. Moore Stephens (Auditors) Annual Return and notices 18. Davey Son & Jones Draft Lease for Borehole at South Cerney Recreation Ground 19. GCC Rejection of Modification Order for an additional footpath from Station Road to Peninsula at Lake 16 South Cerney 20. CDC Notification of appeal by Westbury Homes against the non-determination of planning permission re CT0006/3/J 21. South Cerney Pre-School Playgroup Invitation to attend Open Day on 4 July 22. CPRE Annual Report; Statement of Accounts (on circulation) 23. CDC Representative required to sit on Standards Committee 24. Local Council Review July 2002 (on circulation) 25. GAPTC June 2002 Update 26. GCC Public Rights of Way Modification Order BSC11 27. CDC No objection to fell two cypress at Orchard House, South Cerney 28. Ian Roberts Fanshawe Weir query (web e-mail) 29. Ian Roberts School Lane ground maintenance complaint (web e-mail) 30. South Cerney Sailing Club Appeal for Parish Council support for new clubhouse (to donation list) 31. South Cerney Cricket Club Confirmation that sum assured is sufficient; request for clarification of insurance cover 32. CDC Nominations sought for the Queen's Golden Jubilee Award The Parish Council recommended that, although there were many groups in the community who were also worthy, two organisations be nominated. The Pram Service and the Pre-School Playgroup. 33. Environment Agency Fanshawe Weir 34. CDC CT3377/D & CT.3377/G Planning appeals by Mr & Mrs R. W. Gardiner regarding The Brethren Chapel, High Street, South Cerney 35. Cotswold Water Park Joint Committee Agenda for meeting at 2pm on 15 July at Millennium Centre; Minutes of meeting on 8 April COUNCILLOR'S REPORTS Cllr Stuart reported on a consultation organised by the CDC to discuss the future of Cotswold District Council and the services it provides at theVillage Hall recently had been poorly attended. Besides a contingent from CDC, three Parish Councillors including Cllr Mrs Gardiner, Cllr Harris and Cllr Stuart, the Head Teacher of Southrop School and two residents of Stratton, Cirencester were in attendance. Cllr Stuart wished to compliment CDC for the presentation which he found very informative but suggested that perhaps the start time of 6pm was too early to attract a larger audience. Cllr Jones reported that the review of the Local Plan was nearing completion and a draft would available for consultation in the autumn. Cllr Mrs Chapman asked the Clerk to inform D. Taylor, GCC Highways that overgrowing grass was obscuring the sightlines at the junction of Cerney Wick Lane and the Spine Road. She also requested that the Sailing Club be asked to trim back the hedge adjoining Cerney Wick Lane. There being no further business Cllr Mrs Gardiner closed the meeting at 9.40pm |