MINUTES OF THE MEETING OF THE PARISH COUNCIL
|
|||||||||||||||||||||||||||
| The Chairman Cllr Mrs Gardiner opened the meeting at 7.30pm. APOLOGIES Apologies had been received from Cllr King, Cllr Nicholas, Cllr Mrs Spriggs and Cllr Jones (CDC). MINUTES OF THE MEETING HELD ON 10 JULY 2002 Page 9 COUNCILLOR'S REPORTS: fourth line ... Headmaster ... change to read: Head Teacher It was proposed by Cllr Dunn and seconded by Cllr Mrs Chubb that the Minutes as amended, were a true and accurate record. The Parish Council was all in favour and the Minutes were signed by the Chairman Cllr Mrs Gardiner. MATTERS ARISING There were no matters arising. PLANNING Cllr Mrs Gardiner reported on the deliberations of the Planning Committee which had met on 12 August. Planning Applications received by Cotswold District Council CT.0006/3/L Erection of new single storey sailing club with ancillary outbuildings, car parking and boat parking The Committee was concerned that the proposed entrance would cross the existing footpath and bridleway. NO OBJECTION CT.0649/Y New vehicular access at Mayfair, The Langet, Upper Up, South Cerney NO DECISION as the deadline for a reply had passed CT.0649/1/Z Erection of second floor extension at 13 Meadow Way, South Cerney, Cirencester NO DECISION as the deadline for a reply had passed CT.0650/C Conversion to two dwellings plus the erection of four further dwellings at Old Post Office, High Street, South Cerney NO DECISION as the deadline for a reply had passed CT.2443/N Demolition of existing 3 storey flats and replace with a similar number of residential 2 storey units at 63-80 Berkeley Close, South Cerney, Cirencester Cllr Mrs Clark (CDC) volunteered to liaise with Mr M. Grace (Enforcement Officer) on the type and design of the advertising signs. NO OBJECTION CT.2648/2/Y Change of use of existing jet ski showroom and workshop to restaurant used independently of jet ski facility at Lake 11, Spine Road, South Cerney NO OBJECTION CT.3929/P Loft conversion at 1 Willow Grove, South Cerney, Cirencester NO OBJECTION CT.4086/C Retention of new external flue for boiler in roof at 5 Edwards Cottage, South Cerney, Cirencester NO OBJECTION CT.4125/1/G The erection of a conservatory to the rear of 26 Beverstone Road, South Cerney, Cirencester, Glos NO OBJECTION CT.5790/K Erection of a two storey extension at 2 Hambledon Close, South Cerney, Cirencester NO OBJECTION It was proposed by Cllr Stuart and seconded by Cllr Harris that the Parish Council agrees to accept the deliberations of the Planning Committee and to ratify its decision on application CT.4125/1/G. The Parish Council was all in favour. Planning Permissions granted by Cotswold District Council CT.0649/1/Z Erection of second floor extension at 13 Meadow way, South Cerney, Cirencester, Glos. GL7 6HY CT.1454/3/R Relocation of 28 lodges on previously approved development of holiday lodges at Lake 7, Cotswold Water Park, South Cerney, Cirencester, Glos. CT.2648/2/X Erection of 40 semi-detached holiday lodges, extension and refurbishment of the club house, fishing and continued leisure and fishing use of the lake, landscaping, provision of car parking, construction of new access at Lake 10, Cotswold water Park, South Cerney, Glos. CT.3115/E Dwelling and garage at Plot 2, land off Meadow Way, South Cerney, Cirencester, Glos. CT.4233/F Excavation to form pools; resulting spoil to form mounding and open-sided gazebo at Playing Fields, Upper Up, South Cerney, Cirencester, Glos. CT.5804/R Provision of a rubb shelter/hangar at Duke of Gloucester Barracks, South Cerney, Cirencester, Glos. CT.5804/S Provision of modular temporary buildings for an Operations Suite, Hangar 65 at Duke of Gloucester Barracks, South Cerney, Cirencester, Glos. CT.6760/A Extension to form garaging at West Downs House, Cirencester Road, South Cerney, Glos. GL7 6HT FINANCE Cllr Mrs Gardiner reported on the deliberations of the Finance Committee which had met on 12 August. Matters Arising Response from Audit Commission The Clerk reported that no reply had been received. Westbury Homes Section 106 The Clerk had been informed by Westbury Homes that it was in the process of implementing the agreement. Payments Petty Cash Rubbish Collection & Bus Shelter Cleansing (July/August) £60.00 S.C. Sailing Club Donation £50.00 M. McKee Clerkıs Travel (July) £69.16 Busy Fingers Photocopying £36.64 Jeremy Simmons Ground Maintenance (July) £1,023.12 Rodney Gardiner Ground Maintenance Cerney Wick (July) £70.35 Phoenix Work to car park as quoted £9,355.50 £10,664.77 Cllr Mrs Gardiner inspected and agreed the Clerk's travel expenses for July. It was proposed by Cllr Gardiner and seconded by Cllr Dunn that the Parish Council agrees to make the above payments. The Parish Council was all in favour. Receipts GCC Highways Contribution to Drain Clearance in Station Road £300.00 Outstanding Accounts South Cerney Football Club Water services 4 March to 18 June £18.59 Fixed Asset Values Cllr Nicholas, at a previous meeting, had asked why fixed assets were valued at a nominal £1. A letter received from Iain Selkirk District Auditor recorded in the Minutes of November 2001 had explained: "Regulations stipulate that Fixed Assets should not appear on the Balance Sheet but should appear as a note on the Supporting Statement. The Village Hall and Upper Up playing fields are community assets which cannot be sold by the Council. As a result a nominal value of £1 should be put on them but they should still be disclosed as Council assets." Cllr Nicholas acknowledged that the Village Hall was held under a specific Trust but queried if there was a similar Trust in respect of the Upper Up playing field because if there was not then he could see no technical reason why the Parish Council could not sell it and therefore it should be shown in the Supporting Statement as a fixed asset at a proper valuation. Cllr Mrs Gardiner said that in the interests of consistency Fixed Assets should be valued at a nominal £1. PLAYING FIELDS & VILLAGE MAINTENANCE Cllr Stuart reported on the deliberations of the Playing Fields and Village Maintenance Committee which had met on 12 August. Public Rights of Way Mr Mould who had attended the Committee meeting made a brief statement on his duties as Footpaths and Bridleways officer for the South Cerney Trust and wondered how best he could achieve his aims of refurbishing the pathways within the Parish. Cllr Harris pointed out that GCC Highways was primarily responsible for footpaths and bridleways in conjunction with its PROW officers. He advised Mr Mould to contact either Mr P. Cluely (PROW officer at GCC), Mr D. Taylor (GCC Highways) or the Cotswold Water Park regarding problems. Mr Mould agreed to pass matters of concern to the Parish Council via the Comments page on the Parish Council web site. MATTERS ARISING Street Lighting Cllr Stuart had spoken to Mr B. Greenaway who confirmed that an order has been given for the work to be put in hand. Upper Up Tower Slide Wicksteed Leisure had declined to quote for a scramble type net to access the platform or a new decking for the platform but advised the Parish Council to contact the original installers. The Clerk was asked to contact alternative sources for a quote. Traffic Bollards GCC Highways acknowledged receipt of the complaint and would ask the developer to rectify the situation. A further letter received states that after careful monitoring of the situation Development Co-ordinator Christine Cogram could find no justifiable reason to have them removed but would be happy to consider any reasonable, valid, justifiable and safe reasons to remove them. The Clerk was asked to inform Ms Cogram that the positioning of the bollards was forcing large vehicles, including agricultural traffic, on to the pavement in order to negotiate the obstructions. Cllr Harris said this type of urban furniture was out of keeping with a village environment. It was patently obvious that the bollards were an obstruction as each of the four bases was showing considerable damage. Upper Up Car Park The Committee recommends that S. Clark (Phoenix) be congratulated for the good job he had made in reinstating the car park. The Parish Council agreed. It also recommends that a sleeping policeman type ramp be constructed near to the entrance to slow down traffic exiting/entering the car park. S. Clark would replace the two rubbish bins which had been moved during the refurbishment. When the car park surface settles S. Clark suggested that a further 50 tons of gravel be rolled in. Cllr Harris proposed to control parking and to obviate damage to the car park surface a 24 metre 2-rail fence be erected at right angles to the gate. The Clerk was asked to obtain quotations for these three projects. BSC11 A Public Notice in respect of the Footpath Order for BSC11 was published on 25 July and notices were put up on the site on 1 August. Anyone wishing to make representations or objections to the Order has until 12 September 2002 to do so. If no objection is received the Order will be confirmed by the County Council. If there is an objection then the matter will be placed with the Secretary of State for the Environment for resolution. Rusting Manhole Cover in Robert Franklin Way The Clerk had informed D. Taylor GCC Highways who confirmed that he would add the matter to his schedule. Upper Up Playing Fields Warning Signs The Clerk had informed D. Taylor GCC Highways who confirmed that he would add the matter to his schedule. Ramp at Upper Up T. Sibbick had started work on the new access ramp to the Upper Up playing fields. Football Club Cllr Harris reported that Mr Slator from Walnut Tree Farmhouse was concerned with the proximity of the two temporary junior football pitches situated behind the tennis courts. INSPECTION REPORT Cllr Gardiner stated that there was nothing exceptional to report. After the refurbishment of the car park at Upper Up the litter bins needed to be repositioned. At Cerney Wick the problem with the hedge remained. Cllr Stuart will carry out the inspections for the next period. The Clerk was asked to write to the new Chairperson of the Cerney Wick Village Committee to request that a representative from the Parish Council be invited to its next AGM. UPPER UP PARK REPORT Cllr Harris reported that Creoda had withdrawn as a potential contractor. Negotiations were continuing with other tenderers. CDC had granted planning permission for the development. The Environment Agency returned the £50 fee which the Parish Council had paid for the Abstraction Licence. TREES ON THE PIECE The Committee recommends that quotations are sought to prune and tidy the flowering cherry and one horse chestnut on the Piece. The Parish Council agreed. CORRESPONDENCE 1. CDC CT.CONTR 1259 Notification of intention to undertake tree work at Orchard House, South Cerney: Fell three cypress and trim back cypress hedge trees NO OBJECTION 2. GCC Development Co-ordination Unit Pedestrian Refuges in Station Road 3. GCC Highways Notification of temporary closure of School Lane from 19 August to 15 September 4. Orchard House Overhanging trees and hedges on boundaries 5. CDC Enforcement Officer Orchard House Cllr Stuart was concerned with the design and construction of the fence which was being erected to the side of Orchard House. He complained that the resulting work was unsightly and dangerous. He also queried the final composition of the hedge. The Clerk was asked to write to Mr G. Watson (CDC) for information. Cllr Stuart reported that Mr M. Grace (CDC) was overheard informing a resident that Orchard House was outwith the Conservation Area and he suggested the Parish Council writes to T. Jones (Chief Planning Officer CDC) to remind Mr Grace that Orchard House was within the South Cerney Conservation Area. The Parish Council was all in favour. 6. Clerks & Councils Direct July 2002 (on circulation) 7. Cotswold Water Park Strategy 20002006 (on circulation) 8. Water Park Strategy Update; Notes of 20 May meeting; Unconfirmed notes of 26 June meeting; Western Spine Road Cycleway Update; Budget Statement; Project 2 The Hydrological System in the Water Park 9. Mike Smith Jubilee Gardens access (email) 10. CDC Invitation to attend a meeting with GCC Highways and Glos Constabulary on how these bodies could respond more efficiently to the needs of the community. CDC Offices, Trinity Road, Cirencester on 26 September at 7pm. (RSVP) The Clerk was asked to forward the invitation to Dr P. Stephenson 11. LAPPSET Play equipment catalogue and price list (passed to Cllr Nicholas) 12. Wicksteed Leisure Quotation to supply rubber safety seats It was proposed by Cllr Mrs Gardiner and seconded by Cllr Harris that six rubber safety seats be purchased for £149.73 (inc carriage) plus VAT (£175.93). The Parish Council was all in favour 13. Glos Constabulary Cotswold South Newsletter June (on circulation) 14. Commission for Racial Equality Statutory code of practice and non-statutory guides for public authorities (on circulation) 15. GAPTC Nominations invited to fill a vacancy on the GAPTC County Committee 16. CDC Electoral Roll update (to noticeboard) 17 CDC No objection to tree work at The Barn, Orchard House, High Street, South Cerney 18. Mr Mould Accepts invitation to attend Village Maintenance & Playing Fields committee meeting on 12 August 19a. South Cerney Pre-School Playgroup donation acknowledgement 19b. South Cerney Pre-School Playgroup donation acknowledgement 20. Davey Son & Jones Notice of application for Justices' On Licence 21. Davey Son & Jones Section 106 Agreement on Camas Site Phase 1 22. British Waterways Annual Report & Accounts 2001-02; Our Plan for the future 2002-06 (on circulation) 23. CDC Notification of intention to undertake tree work at Lower Mill, Bow Wow, South Cerney. Fell and remove willow from embankment NO OBJECTION 24. Cotswold Sailing Club re overhanging branches on Cerney Wick Lane 25. CDC Two nomination forms for the Queen's Golden Jubilee Award for unsung heroes The Parish Council decided that the Pre School Play Group and the Pram Service were worthy candidates and the nomination forms would be forwarded 26. Wicksteed Leisure Customer Services Administrator (email) 27. GCC Notification of Modification Order for BSC11 28. Cotswolds AONB Partnership Annual Report for 2001-2002; Cotswold Lion 29. Appeal Decision CT.3917/N Permission granted 30. South Cerney Village Hall Management Committee Grant increase consideration Cllr Stuart declared an interest and abstained from voting. It was proposed by Cllr Mrs Gardiner and seconded by Cllr Mrs Chubb that the grant to the Village Hall be increased to £2,500 with effect from 2003. The Parish Council was all in favour 31. GCC Copy letter from Mr C. J. Booth (Ewen) to GCC Highways regarding traffic calming at the Limes 32. CDC Invitation to Clerk to attend a one-day Action Planning event on Crime and Disorder Friday 6 September The Clerk agreed to attend 33. R. O. W. Berry Quotation to remove dead cherry tree in Clarks Hay 34. CDC District Council Review questionnaire 35. GCC Pedestrian Refuges in Station Road 36. Glos Rural Transport Partnership Annual Report 2001/02 (on circulation) 37. Thames Tree Services Quotation to remove dead cherry tree in Clarks Hay Cllr Harris declared an interest and abstained from voting. It was proposed by Cllr Mrs Gardiner and seconded by Cllr Stuart that Thames Tree Services remove the dead tree in Clarks Hay for £50 plus VAT (£58.75). The Parish Council was all in favour 38. GCC Location plan and schedule of work on damaged culvert 39. GPFA Invitation to make an annual subscription It was proposed by Cllr Mrs Gardiner and seconded by Cllr Dunn that the Parish Council agrees to make an annual subscription of £50 to the GPFA. The Parish Council was all in favour 40. DEFRA Mapping of open country in accordance with Countryside and Rights of Way Act 2000 41. GAPTC Comments on key decisions of the Planning Reform Paper 42. GAPTC Member Councils Update Summer 2002 (on circulation) 43. University of Gloucestershire Training for Parish Councils 44. M. Svensson Parking outside Limes (email) 45. Invitation from CDC Chairman to a Civic Service on 1 September at 3pm in Stow Cllr Mrs Gardiner would be unable to attend. Cllr Stuart agreed to deputise 46. James Harris Contracting Quotation to remove dead cherry tree in Clarks Hay 47. Glos Constabulary Cotswold South Newsletter July (on circulation) 48. GCC Notification of closure of School Lane from 19 August until 15 September 49. Cllr Nicholas Apology for non attendance at forthcoming meetings; Grass car parking outside the Limes (email) To the front and left of the Limes development as seen from Station Road a car was regularly parked on the grass open space. This was in contravention of the Section 106 Agreement which states that this land shall not be used for any purpose other than for open space and other public recreational purposes. Cllr Nicholas proposed that a letter be sent to the car owner in question requesting he/she refrain from parking on the open space. The Parish Council asked that the Clerk contact all those residents whose properties front the development to desist from parking on the open space. 50. National Cycle Network Route 45 (circulate to all Parish Councillors) 51. GCC Development Co-ordination Unit Pedestrian Refuges in Station Road COUNCILLOR'S REPORTS Willow Trees in Bow Wow Cllr Harris reported that the willow trees on the side of the embankment between the Mill Stream and the roadway adjacent to Bow Wow needed attention. He considered that three of them should be pollarded and one removed. Cllr Harris would liaise with Virginia McClure (CDC) on what work she advised. Sectional Building adjacent to BSC11 After a request from Cllr Stuart the Clerk had inquired from Mr M. Grace (Enforcement Officer CDC) whether a large timber sectional building which had been erected in a field adjacent to BSC11 required planning permission. Mr Grace would investigate. Reflective Plastic Bollards Cllr Stuart asked the Clerk to report to D. Taylor (GCC Highways) that plastic strip bollards at the entrance to the village at Upper Up had been vandalised and needed to be replaced. Village of the Year Prize It had been recorded in the Minutes of January 2002 that the Parish Council agreed to spend the £100 award on bulbs. Agreement with the majority of residents in Silver Street adjacent to the lime trees had been obtained to plant the bulbs. Cllr Stuart recommended that bulbs also be planted on the bank outside Upper Up playing field. Cllr Stuart continued that unless volunteer labour to plant the bulbs was forthcoming, which he doubted, part of the prize money would have to be spent on bulb planting unless the Parish Council was prepared to pay for the labour. With the exception of Cllr Mrs Chapman all Parish Councillors present volunteered to help with the bulb planting. Cllr Stuart will organise the bulb purchase and the planting party. Seat at entrance to School Lane The Clerk had received a request that the seat by the river at the entrance to School Lane be reversed. A villager had complained that to view the river it was necessary to twist one's body to do so. The Parish Council was unsympathetic to the request and considered the seat to be correctly aligned. Ditch in Station Road Cllr Mrs Chubb asked that the overgrowing weeds in the ditch in Station Road be cut back. Cllr Harris informed her that it was better for them to die back naturally. The remainder of the Committee concurred. Telephone Kiosk Cllr Mrs Pearse reported that three panes of glass in the telephone kiosk had been broken. Fallen Willow Cllr Mrs Gardiner reported that a fallen willow was obstructing the footpath alongside the river which led to Cerney Wick opposite the entrance to the Education lake on the Spine Road. Cllr Harris advised that the Clerk inform the Head Ranger at the Cotswold Water Park. Hedge at Upper Up Cllr Stuart reported that a hedge near to the entrance of the Upper Up car park was overgrowing and becoming a danger to traffic. A section of the hedge was the responsibility of the Parish Council. It was proposed by Cllr Dunn and seconded by Cllr Mrs Gardiner that the Parish Council allow £20 for James Harris Contracting to trim back the hedge. Cllr Harris declared an interest and did not vote. The remainder of the Parish Council was all in favour. CDC Reception Cllr Stuart stated that he had attended a CDC Reception at Meysey Hampton on 23 July 2002. There being no further business Cllr Mrs Gardiner closed the meeting at 9.25pm. |