MINUTES OF THE MEETING OF THE PARISH COUNCIL
|
||||||||||||||||||||||||||||||||||||
| The Chairman Cllr Stuart opened the meeting at 7.30 pm. APOLOGIES Apologies had been received from Cllr Bennett (CDC), Cllr Mrs Clark (CDC) and Cllr Parsons (GCC). Eight young male members of the village were welcomed to the meeting by the Chairman. The Chairman and assembled Councillors welcomed the return of the Clerk after his recent illness. The Clerk then thanked all those who had sent him get well messages during his stay in hospital. MINUTES OF THE MEETING HELD ON 11 JUNE 2003 Item Aircraft Noise: 5th line delete ... Friday and ... insert "to Saturday inclusive" Item Quality Council: 1st line delete ... Councils ... insert "Councillors"; delete "unanimously" in last line. Cllr Nicholas wished that it be recorded that he had registered profound reservations on South Cerney becoming a Quality Council. Page 6: 2nd full paragraph 1st line delete ... wet ... insert "clay". It was proposed by Cllr Jay and seconded by Cllr Harris that the Minutes as altered were a true and accurate record. The Parish Council was all in favour and the Minutes were signed by the Chairman Cllr Stuart. YOUTH DEPUTATION The Chairman adjourned the meeting and invited a representative from the youth delegation to make a statement. Their spokesperson André Genillard thanked the Parish Council for the new facilities it had created on the Upper Up playing fields which would give the youth of the village a much needed amenity. Cllr Harris reminded the Parish Council that the idea for the scheme had originally been conceived after the Parish Council had received a letter from André Genillard asking for some sort of activity area to be provided for the village youth. Cllr Harris asked that the group through common sense ownership look after the facilities. The young men then left the meeting and the Chairman proceeded to Matters Arising. MATTERS ARISING Jubilee Gardens The Chairman circulated a series of photographs depicting the condition of the public open space at Jubilee Gardens that showed the unacceptable condition in which the developers had left the site. Cllr Nicholas commented that this was just not good enough and action must be taken to restore the site to useful public open space. The Clerk had ascertained from Martin Hutchings, Development Officer at CDC that he would be favourably inclined to negotiate on the ground maintenance of the area with the Parish Council. It was proposed by Cllr Stuart and seconded by Cllr Jay that Cllr Nicholas assisted by the Clerk negotiate an agreement to maintain the area. The Parish Council was all in favour. Upper Up Ramp Cllr Stuart arranged with M. Portus (Whitton Associates) to provide a quotation and plan to modify the existing ramp for use by disabled carriages and to link the top of the ramp to the car park. Cllr Jay remarked that it would be safer to provide a path inside the playing field than alongside the carriageway. Golf Balls Cllr Squire had spoken to Mr Franklin who informed him of a visit he had from the Health and Safety Executive which recommended that a new warning sign be installed at the 2nd tee. Flower Tubs Cllr Mrs Chapman reported that M. Chamberlain no longer made tubs. The Clerk was asked to contact GCC Highways to find out what progress had been made on the promised traffic calming feasibility study at village gateways and to suggest that flower tubs could be incorporated in a final scheme. Aircraft Noise A letter had been received from Mr Ingram withdrawing his objections to the aircraft noise. A further four letters had been received objecting or continuing to argue that the Parish Council complain about the noise to those responsible. Cllr Nicholas reported that the discussion was being debated on the web site and recommended that the letter written to Maj Jones Acting Commanding Officer at 29 Regt RLC be published on the web site. Quality Council Cllr Stuart outlined the wider implications which might arise if the Parish Council attained Quality Status. A watching brief would be kept on developments and meanwhile the Clerk was asked to proceed with an application for Quality Status. PLANNING Cllr Nicholas reported on the deliberations of the Planning Committee which had met on 7 July. Matters Arising Jet Ski Lake at Ashton Keynes Information from Cllr Mrs Clark (CDC) on proposed jet ski lake at Ashton Keynes was awaited. The Clerk was asked to enquire from Cllr Mrs Clark (CDC) if there were any further developments. Planning application received by Gloucestershire County Council CT.2648/2/K Planning Ref 3759/PATS (temporary ref) Non-compliance with condition 1 of consent CT.2648/2/K and variation of that condition to extend the time in which to commence development on land at Cerney Wick Farm, Ashton Keynes, Glos. Planning applications received by Cotswold District Council CT.0006/3/N Erection of conservatory to existing dwelling at 30 The Limes, South Cerney, Glos NO OBJECTION CT.0144/4/R Erection of one (1) dwelling at Hailwood, Station Road, South Cerney The Committee was of the opinion that the design was incongruous and not in the prevailing local style. OBJECTION CT.0776/Q Amendment to erection of detached dwelling on land adjacent to Walnut Tree Farmhouse, Upper Up, South Cerney, Glos (R) Objection, similar to the original application, was maintained to this amendment. The proposed new vehicular access is on a dangerous bend. The drawings do not take account of the fact that there is now a high stone wall on the inside of that entire bend. The proposed position of the dwelling is too close to the existing cottages immediately to the east of the site. OBJECTION (RATIFIED) CT.1454/3/X Erection of office and storage building at Watermark, Station Road, South Cerney, Glos NO OBJECTION CT.4498/W Hotel, leisure club, restaurant and staff accommodation at Lake 6, Cotswold Water Park, South Cerney The Committee agreed that the scheme was too large a development for the site. A three storey building would be detrimental to the visual amenity of the rural location. There was insufficient information on materials to be used in the construction of the walls and roof. A development of this enormous proportion would overload the local sewerage infrastructure. The site plan was out of date and consequently misleading. OBJECTION CT.4511/F Erection of new dwelling and associated works at Tien House, Cerney Wick, Cirencester, Glos The proposed dwelling would extend the built environment OBJECTION CT.5189/G Residential gypsy caravan site; access road; 17 hardstandings and temporary cesspools plus low level lighting on land adjacent to Sewage Works, South Cerney Road, Cirencester. Glos (R) It was agreed to maintain the objection of the Parish Council OBJECTION (RATIFIED) CT.5804/T Additional domestic and technical accommodation at Duke of Gloucester Barracks, South Cerney NO OBJECTION (R)=Ratification It was proposed by Cllr Stuart and seconded by Cllr Mrs Chubb that the Parish Council agrees to accept the above deliberations and to ratify the decisions of the Planning Committee on those applications which it determined. The Parish Council was all in favour. CT.0006/3/M Erection of conservatory and first floor side extension to existing dwelling at 1 Kingfisher Place, South Cerney, Glos Cllr Nicholas declared a prejudicial interest and took no part in the debate on this application. Cllr Mrs Chapman explained the Committee's deliberation on this application. NO OBJECTION It was proposed by Cllr Stuart and seconded by Cllr Jay that the Parish Council agrees to accept the decision of the Planning Committee. The Parish Council was all in favour. Planning applications granted by Cotswold District Council CT.0649/1/Z Minor amendment approval to revision to extension roof at jointing point with main dwelling at 13 Meadow Way, South Cerney, Cirencester, Glos. GL7 6HY CT.0144/4/Q Erection of side extension and front porch to existing dwelling at 7 Robert Franklin Way, South Cerney, Cirencester, Glos. GL7 5UD CT1454/3/W Retrospective permission for a velux rooflight and two shuttered windows in rear elevation (shutters to match external cladding) at 71 Isis Lakes, Spine Road, South Cerney, Cirencester, Glos. GL7 5TL CT.2533/K Erection of conservatory to side elevation at 4 Huxley Court, South Cerney, Cirencester, Glos. GL7 5XF CT.3887/2/X Erection of a two storey side extension and conservatory to rear at 24 Field Close, South Cerney, Cirencester, Glos. GL7 5XQ CT.3929/Q First floor bedroom and bedroom en-suite extension above existing single storey extension at 15 Willow Grove, South Cerney, Cirencester, Glos. GL7 5UU CT.4067/2/K Single storey rear kitchen extension at 27 Oak Way, South Cerney, Cirencester, Glos. GL7 5XX CT.8302 Two storey extension to side and single storey extension to rear at 8 Broadway Lane, South Cerney, Cirencester, Glos. GL7 5UH Planning application refused by Cotswold District Council CT.2003/R Erection of detached dwelling on land at School Lane, South Cerney, Cirencester, Glos. The application site is located prominently within South Cerney Conservation Area, wherein the Local Planning Authority must have regard to the desirability of preserving or enhancing its character or appearance. The dwelling proposed is considered to have an adverse effect on the character and appearance of that part of the Conservation Area by virtue of its contrived siting, which would detract from the openness of the site, which is important to the setting of the historic school building. The erection of a dwelling within this space would appear cramped and out of keeping with the general pattern of development within that part of the Conservation Area, which historically has comprised of buildings sited either on or adjacent to the roadside. Furthermore, the detailed design of the dwelling would appear self-conscious and contrived. CT.7318/D Mill Cottage, Cerney Wick Cllr Mrs Chapman had informed the Enforcement Officer at CDC that in her opinion the new construction at Mill Cottage did not adhere to the granted planning application. The Enforcement Officer had agreed to inspect the building. FINANCE Cllr Jay reported on the deliberations of the Finance Committee which had met on 7 July. Matters Arising Upper Up Park The Clerk pointed out that if the proposed payment for work at Upper Up was agreed the project will exceed its budget by approximately £2,600. Cllr Jay remarked that part of the over run could be attributed to the extra costs incurred when it became necessary to re-tender for the project. It was proposed by Cllr Caunce and seconded by Cllr Stuart that the Parish Council agrees to release £3,000 from its Capital Reserve to fund additional work at the Upper Up Park. The Parish Council was all in favour. Churchyard Wall Extension The Parish Council agrees with the policy of the previous Parish Council which was favourably minded to await a grant application from the PCC for the churchyard wall extension. Court Fees The Clerk reported that a claim was issued on 16 June 2003. The Court sent it to the defendant by first class post on 17 June and it was deemed to be served on 19 June. The defendant, Robert Hewer, had until 3 July to reply. As no reply had been received the court had been asked to enter judgment. Jeremy Simmons Landscapes Ltd The Parish Council was concerned that the quality of grass cutting in parts of the village was unsatisfactory. The Clerk was to ask that invoices for ground maintenance be more specific detailing when and where the cuts were made. The Clerk had arranged for a representative of the contractors to attend the next meeting of the Playing Fields and Village Maintenance committee on 11 August with an explanation. Outstanding Receipts Mr R. Hewer Noticeboard repair £325.00 South Cerney Cricket Club Proportional charge for water supply £5.80 South Cerney Football Club Proportional charge for water supply £8.70 £339.50 Payments Petty Cash Bus Shelter Cleansing (June) £40.00 M. McKee Clerk's Travel (June) £32.90 M. McKee Court Fee (R. Hewer action) £30.00 Thames Water Upper Up supply 13 March to 12 June 2003 £14.50 Southern Electric Unmetered supply to bus shelters £10.84 James Harris Contracting Interim payment (Upper Up) £6,723.88 SLCC Annual Clerk's Conference Fee £240.00 SLCC Membership Renewal £54.00 Cotswold Canals Trust Membership Renewal £10.00 Cllr P. Jay Travel expenses for Councillor Training £28.48 R. W. Gardiner Ground Maintenance Cerney Wick (June) £70.35 J. A. Gardiner Internal Audit (as per quotation) £70.00 GAPTC Delegate fee for Councillors Conference £30.00 Busy Fingers Photocopying £22.54 D. Chubb Ground Maintenance South Cerney (June) £345.00 Alex Lawrie Factors Ground Maintenance South Cerney (June) £753.11 Village Hall Part payment of Village Hall grant £3,414.85 £11,890.45 Cllr Jay inspected and agreed the Clerk's travel expenses for June. Cllr Jay and Cllr Stuart declared prejudicial interests as Treasurer and Chairman of the Village Hall Committee respectfully. Cllr Harris also declared a prejudicial interest. It was proposed by Cllr Mrs Pollard and seconded by Cllr Caunce that the Parish Council agrees to make the above payments. With the exception of Cllrs Harris, Jay and Stuart who abstained the Parish Council was all in favour. Internal Audit Mrs J. A. Gardiner had carried out the Internal Audit copies of which had been passed to all Parish Councillors. It was proposed by Cllr Mrs Chapman and seconded by Cllr Nicholas that the Parish Council approves the Statement of Assurance. The Parish Council was all in favour. It was further proposed by Cllr Jay and seconded by Cllr Webb that the Parish Council approves the Balance sheet was a true and proper record. The Parish Council was all in favour. Maintenance Quotations Cllr Harris declared a prejudicial interest and took no part in the debate. Two quotations had been received for ground maintenance at Robert Franklin Way playing field. It was proposed by Cllr Caunce and seconded by Cllr Squire that the Parish Council accepts the cheaper quotation from R. O.W. Berry for the work. The Parish Council was all in favour. PLAYING FIELDS & VILLAGE MAINTENANCE Cllr Squire reported on the deliberations of the Playing Fields and Village Maintenance Committee which had met on 7 July. Litter Picker Cllr Stuart outlined problem areas in the village prone to litter accumulation and suggested that the Parish Council considers employing a litter picker. Cllr Jay was more specific and recommended that the Parish Council employs a street cleaner. The Parish Council agreed in principle that a cleaner should be sought. Cllr Stuart volunteered to approach Mr E. Curtis for this task and report his findings at the next meeting. The Clerk was asked to find out how often street cleaning was performed in the village by SITA. INSPECTION REPORTS Upper Up Playing Fields Cllr Stuart reported many instances of vandalism at the Upper Up playing fields including collecting broken bottles from in and around the children's play equipment. He asked the Clerk to inform Sgt McIntyre Glos Constabulary and ask him to arrange for a patrol to visit the area on Friday and Saturday evenings. Robert Franklin Way Playing Field Cllr Harris reported that nettles were 18-24 inches high around the play bark area and it was becoming impossible to access the litter bins because of this. He recommended that the weeds needed to be sprayed in the near future. Cllr Harris offered to spray the nettles for £50. It was proposed by Cllr Squire and seconded by Cllr Stuart that the Parish Council agrees to James Harris Contracting spraying the weeds for £50. The Parish Council was all in favour. Cerney Wick Play Area Cllr Mrs Chapman reported that the fence on the right hand side of the field was broken. The litter bin needed to be emptied. Bushes coming through the fence needed to be cut back and the front hedge bordering the road also needed to be cut back. Cllr Caunce reported that the bin outside the Crown Inn also needed to be emptied. Reporting Procedures The Clerk was asked to redesign the report forms creating one monthly form for each of the three sites. Contingency Fund Cllr Squire recommended that the Parish Council consider approving a contingency allowance of up to £200 to alleviate any emergency situation which might arise. Cllr Stuart proposed and Cllr Jay seconded a motion that an allowance of up to £200 under the control of the Committee with a minimum of two Parish Councillors to consent its use in each emergency be agreed. The Parish Council was all in favour. Bus Shelter at Limes The Clerk reported that vandals had removed a part of the gutter to the front of the bus shelter. The Clerk would arrange quotations for its repair. Tree Work Cllr Stuart declared an interest and withdrew from the debate. The Committee had no objection to the intention to undertake the felling of three self-seeded sycamores at Well Cottage, Upper Up. War Memorial Cllr Squire reported that the chain ties at the war memorial needed to be replaced. The Clerk would arrange quotations for its repair. Ditch in Station Road Cllr Mrs Chubb reported that the ditch in Station Road was silting up and would need clearing. Cllr Harris volunteered to investigate the silt level and reported that there was approximately 3 inches of silt at the outflow. It was proposed by Cllr Nicholas and seconded by Cllr Harris to cut the herbage in late autumn and remove cut material. Silting would be monitored throughout the year. With the exception of Cllr Mrs Chubb who abstained the Parish Council was all in favour. CORRESPONDENCE 1. Gloucestershire Constabulary May 2003 Newsletter (on circulation) 2. Local Council Review July 2003 (on circulation) 3. CPRE Countryside Voice Summer 2003 (on circulation) 4. Standards Board The Code in Practice Video (on circulation) 5. Standards Board The IDEA Guide for New Members (on circulation) 6. The Edge Issue 39; Vision 21 Newsletter Issue 27 June/July 2003 (on circulation) 7. DEFRA The Quality Parish Council Scheme explained (on circulation) 8. Wicksteed Leisure How the provisions of the DDA Act relate to outdoor public play areas (on circulation to members of Playing Field and Village Maintenance committee) 9. NALC Invitation and booking form to attend Annual Conference on 2-5 October at Cardiff City Hall 10. Swindon County Court Confirmation of Claim 11. GCC 30mph Limit Broadway Lane Parish Councillors agree in principle and are prepared to sanction a contribution towards the provision of speed-operated signs 12. Cotswold Water Park Poster promoting the adventure zone in Keynes Country Park (to noticeboard) 13. Citizens Advice Bureau Invitation to attend AGM & Special General Meeting on 24 July at 1pm at Cirencester Town Council Chamber, Bingham House; buffet lunch available from 12 noon (email to Councillors) Cllr Squire volunteered to attend 14. Glos Training Partnership Invitation to attend Updating for Clerks and Councillors Conference on 3 July (email to Councillors) 15. ODPM New ethical framework regulations 16. Cirencester and South Cotswold Sports Council Funding Request (to donations list) 17. CDC Notification of a Standards Committee meeting on Tuesday 24 June; Minutes of meetings held on 4 March and 16 April 18. CDC Invitation to attend the opening of the Western Spine Road Cycleway and "Cats Eyes" project on 9 July at 10.30am at the South Cerney Outdoor Education Centre. RSVP to Rachael Stanway at rachael.stanway@cotswold.gov.uk (email to Councillors) 19. GCC Gloucestershire Minerals Local Plan 19972006 20. GAPTC The Good Councillor's Guide The Clerk was asked to order 8 further copies for distribution to Parish Councillors 21. CPRE Bledisloe Cup 2003 22. Kemble Parish Councillor Colin M. Veale Kemble Aircraft Activities 23. Resident's Objection to planning proposal on land adjacent to the Sewage Works on South Cerney to Ewen road 24. CDC Notification of intention to undertake tree work at Well Cottage, Upper Up, South Cerney (fell three self-seeded sycamores) 25. R. O. W. Berry Quotation for ground maintenance at Robert Franklin Way playing field 26. James Harris Contracting Quotation for ground maintenance at Robert Franklin Way playing field 27. Michael Ingram Cessation to objection of Silver Stars activities 28. Cotswold Water Park Joint Committee Proposed representatives to serve on the Cotswold Water Park Joint Committee 29. CDC Acknowledgement of letter on Parish Council's decision not to nominate a Parish Councillor to Standards Committee 30. GCC Acknowledgement of letter regarding pavement provision at Upper Up 31. Susan Cooksley Weekend Aircraft Noise 32. Nitrojet Action Sports Ltd Activity on Jet Ski Lake 33. Diane Tresadern Access to Upper Up playing field (2 letters) 34. CROW of South Cerney Public Rights of Way Cllr Squire volunteered to liaise with Mr E. Curtis to clear overgrowing ivy along the path through the allotments and would be happy to widen the path. The Parish Council appreciated the suggestion from Jenny Roberts of Memorial Gates which would be discussed at the next meeting of the Playing Field and Village Maintenance Committee in August 35. Cirencester Access Group Car park and path surfaces at Upper Up playing field 36. GRCC Introduction of new South Cotswolds Rural Adviser Laura Oakley; Invitation to attend a presentation on 25 July at Maisemore Village Hall on "An Introduction to Participatory Approaches to Decision Making" 37. Derek J. Carter Weekend Aircraft Noise 38. Halcrow Proposed refurbishment of carriageway and footways Cllr Squire explained the alterations to street design in High Street and Station Road and the implications of the proposed zebra crossing on the occupants of Thrift Cottage whom the Clerk was asked to inform. The Clerk was to ask for more information on the proposed parking bays. 39. CROW of South Cerney "Legal Widths" of Public Rights of Way 40. Cirencester Access Group Upper Up ramp 41. The 15th Marquis de Derval et de Moisdon Weekend Aircraft Noise; copy letter to Maj Bruce Officer in Charge Silver Stars 42. Pia Parkander Weekend Aircraft Noise 43. CDC Local Plan Review 20012011 (Revised Deposit) 44. Countryside Agency Rights of Way Act 2000 Map Consultation (on circulation) 45. Audit Commission Revised demand proposal The Parish Council would consider a revised invoice based on historic charges 46. South Cotswold Voluntary Service Mosaic (June 2003) (on circulation); posters to noticeboards 47. Cotswold Canals Trust AGM Notice; Agenda; Meeting to be held on 26 July at 10.30am at Stroud District Council Chamber, Ebley Mill, Stroud 48. Cotswolds AONB Partnership Draft Management Plan Consultation (on circulation) 49. Clerks & Councils Direct July 2003 (on circulation) COUNCILLOR'S REPORTS Cllr Smith was concerned at the width of the original bridge on the footpath at the end of Wildmoorway Lane. Cllr Harris explained the past history and the difficulty of determining ownership of the blocked off bridge alongside it. The Clerk was asked to inform CROW about the situation. Cllr Harris asked the Clerk to report to A. Swainston of Cotswold Water Park Society that a fence was broken on the northern side of Robert Franklin Way playing field on the disused railway. Cllr Stuart asked that Glos County Highways be asked to provide better warning signs to alert HGV drivers to the lack of access through the village from Ewen and Station Road. There being no further business Chairman Cllr Stuart closed the meeting at 10.23 pm. |