MINUTES OF THE MEETING OF THE PARISH COUNCIL The meeting began at 7pm with Chairman Cllr Stuart welcoming Lt.Col. S. English Commanding Officer 29 Regt, Duke of Gloucester Barracks, South Cerney. Col. English informed the assembled Parish Councillors that he would complete his tour of duty at South Cerney within 9 months to a year. Regiment strength was about 318 personnel with 50 to 100 based at South Cerney and the rest on tours of duty including the Balkans and Middle East. Col. English said that the Regiment treasures its close association and interaction with the local community and hoped to organise an Open Day in either June or July this year. Col. English is also closely involved through being a Governor of Ann Edwards and the Siddington schools. In the last year the Silver Stars parachute team had raised over £120,000 for charity and an example of a local donation was £300 made to the Cirencester Access Group. Problems in the timing of replacing the current aircraft had been experienced. He explained that aircraft purchase was a seasonal activity and furthermore the bank which was to fund the purchase had been concerned with local complaints. Nevertheless he reported that he had signed the order for a replacement aircraft recently and delivery was expected before the end of March. He was strongly against promoting corporate functions in the use of camp facilities as he did not consider the base a commercial enterprise. A new activity being planned was the creation of an Olympic standard clay pigeon shooting range. Cllr Nicholas told Col. English that weekend parachuting was to blame for giving the Regiment a bad press. Col. English emphasised that weekend activity was strictly controlled with the last flight landing on a Saturday at 7pm on a Sunday at 6pm. Cllr Jay said that the participation of the Regiment in the Remembrance Sunday parade was much appreciated and regarding complaints he remarked that it was only a minority of the village population involved but it was obvious that the silent majority was in favour of the camp and its activities. Cllr Bennett (CDC) informed the meeting that Bob Austin (Chief Executive Officer at CDC) and Geoffrey Clifton Brown MP have both drawn a line under the issue of noise from minority complainants. The Chairman Cllr Stuart thanked Lt.Col. English for his visit and he left the meeting at 7.35pm.
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| There was one member of the public present. The Chairman Cllr Stuart opened the Parish Council meeting at 7.35 pm. APOLOGIES Apologies has been received from Cllr Caunce, Cllr Mrs Pollard and Cllr Parsons (GCC). MINUTES OF THE MEETING HELD ON 14 JANUARY 2004 It was proposed by Cllr Jay and seconded by Cllr Harris that the Minutes were a true and accurate record. The Parish Council was all in favour and the Chairman Cllr Stuart signed the Minutes. MATTERS ARISING Crime Reduction Officer Cllr Bennett (CDC) explained the role of Les Haines, Crime Reduction Officer (CRO) and said that his duties did not replicate those of the local constabulary. He informed the meeting that the post was funded by the Home Office and not the CDC. The Clerk was asked to invite the CRO to a future meeting. Pedestrian Crossing Cllr Nicholas had checked out the specifications for the positioning of pedestrian crossings and informed the meeting that a crossing could be placed 5m from a junction. Cllr Nicholas volunteered to liaise with Ann Edwards School to see if it had a preference in the location of a crossing. The Clerk was asked to include this item in next month's agenda. Ham Lane Cllr Nicholas reported that the owner of the grass verge between Sudeley Drive and Ham Lane was Sapco One Ltd, 4 Broadgate, London EC2. Councillors were asked to reflect on what approach should be made to Sapco One Ltd, if any, regarding the installation of an access ramp on its property. CLERK'S REPORT During January I logged 761/4 hours averaging 3 hrs 37 mins over the 21 days available which is on target for the agreed contract. On 3 February I met with Mr Hodgson (CDC), Rachael Stanway (CDC) and Cllr Nicholas to discuss plans for the provision of public art and ground maintenance for Jubilee Gardens. VILLAGE MAINTENANCE & PLAYING FIELDS Cllr Squire reported on the deliberations of the Village Maintenance and Playing Fields Committee that had met on 9 February. Matters Arising Safety Tiles at Upper Up See Inspection Reports. Churchyard Wall Extension Cllr Squire reported that work had started on the churchyard wall but the contractor had found concrete reinforcing throughout the old wall which was creating extra work and some of the recovered stone would not be suitable for use in the new wall. Upper Up Planting According to the specification from Whitton Associates a minimum of 57 trees would be needed. Cllr Harris had been in contact with Cirencester Town Council who recommended that each tree should cost £50 and any plaques at the donator's expense. It further advised that sponsorship rather than specific memorial trees be considered. Dipping Pond at Upper Up Cllr Nicholas reported that Ann Edwards school was quite keen to adopt the pond at Upper Up as a dipping pond. The Parish Council was all in favour and the Clerk was asked to inform Stephen Richardson (Head Teacher). Litter Bins Cllr Squire agreed with Cllr Harris who suggested that both the dog and rubbish litter bins at the entrance to Robert Franklin Way be moved to inside the playing field. Cllr Jay remarked on an accumulation of rubbish at the Millennium Seat in Bow Wow. He proposed that the bin be moved from near Mr Mould's property to alongside the seat. The Parish Council was in favour that the Clerk should ask CDC to move these bins. Upper Up Cycle Mounds Cllr Harris had prepared a specification of the work needed to solve the problem of water accumulating on the lower surfaces of the mounds. Cllr Squire had reviewed the specification and concluded it should be sent out to tender. Cllr Harris advised the Clerk to contact Whitton Associates for the names of suitable contractors. The Parish Council agreed with a recommendation from Cllr Squire that a grant be applied for from the Aggregates Levy Sustainability Fund Grant Scheme. Cllr Squire will liaise with the Clerk. Noticeboards An A3 poster advertising a forthcoming event had been stapled to the noticeboard in Clarks Hay with over 100 staples. Cllr Harris reminded the Parish Council that if the covering of the noticeboard proved successful, which it had, the noticeboard at the Limes should be clad with a similar self healing pinboard material. The area needed to be covered was 2280 x 910mm and the Clerk was asked to obtain quotations from Greenbarnes Ltd to supply and suitable contractors to install it. The Clerk was to ask Mr Curtis if he would clean the noticeboard opposite the Post Office in Clarks Hay. Correspondence Three quotations to carry out play ground annual inspections had been received. The Committee recommended that John Hicks who gave the lowest quote of £140 plus VAT be appointed. See Finance INSPECTION REPORTS Upper Up Cllr Stuart reported that generally the area was in good order with the exception of the safety tiles and some abuse of the area from the football pitch to the cycle mounds. The edging around the play equipment surfaces had been cleared. Cllr Stuart and Cllr Harris reported that the safety tiles on all three sites will have to be re-fixed, re-aligned and steam cleaned to remove algae. The Clerk was asked to contact suitable contractors for quotations. Cerney Wick Cllr Mrs Chapman reported that high winds had caused a lot of twigs to strewn in the play area which she will remove. Robert Franklin Way Cllr Harris reported that the scalpings had been removed and due to the current construction project the only piece of play equipment in use was the slide. MacVenture Play Co hoped to finish the installation by 23rd February and Gordon Cornelius would be erecting the Haggs Equipment this coming weekend. When the alterations were complete the siting of the dog and rubbish bins would be inappropriate and the Clerk was to ask CDC if it could move them to the other side of the entrance at the playing field. JUBILEE GARDENS PUBLIC OPEN SPACE The Parish Council agreed with Cllr Nicholas who was happy with the principle that a commuted sum, to be decided, be accepted for the future maintenance of the site. It was proposed by Cllr Jay and seconded by Cllr Harris to accept the Committee's recommendation that the Parish Council agrees to the proposed plan. The Parish Council was all in favour. VILLAGE PLAN Cllr Stuart reported that he had persuaded Tim Gibbs to join the sub committee which will meet in the next two weeks. FINANCE Cllr Jay reported on the deliberations of the Finance Committee that had met on 9 February. Churchyard Extension Cllr Jay informed the Parish Council that because of the use of concrete in the construction of the original wall it would be more difficult and consequently more expensive for the mason to complete the contract within his quoted price. The extra materials and labour will probably mean that extra funding will be needed. Bus Shelter Light Cllr Smith had found that the light bulb in the shelter was not of a standard design. It was agreed by the Parish Council that Cllr Squire should source a new light bulb. Councillors Allowances Cllr Jay reported that after he had scrutinised the information on Councillors allowances he concluded that it was for the Parish Council collectively to decide whether to accept allowances and not individual Councillors. He asked the Clerk to put this item on the agenda for next month's Parish Council meeting. The Clerk was asked to ascertain from the Monitoring Officer how Parish Councillors, under the new Code of Conduct, could vote on such a motion of whether or not to accept allowances and whether the decision to pay the allowances would be on an annual basis or for the term of the council. Payments Received RoSPA Refund £207.98 Outstanding Mr R. Hewer Noticeboard repair £265.00 Payments Out Petty Cash Stamps £30.00 Petty Cash Bus Shelter Cleansing (February) £40.00 Petty Cash Litter Picking (February) £100.00 M. McKee Clerk's Travel (January) £49.40 R. O. W. Berry Removal of posts in Silver Street £55.00 Lee Ponting Removal of overgrowth at Upper Up play area £95.00 Busy Fingers Photocopying £42.44 W. A. Eaton Churchyard wall extension interim payment £1,470.00 £1,881.84 Cllr Jay inspected and agreed the Clerk's travel expenses for January. It was proposed by Cllr Jay and seconded by Cllr Nicholas that the Parish Council agrees to make the above payments. The Parish Council was all in favour. Village Hall Topline Contract Furniture Ltd (replacement chairs) £1,747.81 Cllr Smith Vice Chairman of the Finance Committee took over from Cllr Jay when he and Cllr Stuart declared a prejudicial interest in this payment as the Councillors are members of the Village Hall Committee and left the room. It was proposed by Cllr Nicholas and seconded by Cllr Squire that the Parish Council agrees to make the above payment. The Parish Council was all in favour. Total: £3,629.65 Quotations A quotation to decorate the interior of the main room of the Village Hall had been received from Cllr Jay and Cllr Stuart. Cllr Nicholas advised that as their quotation had been received after other competing quotes, new quotes for the work should be sought. Cllr Webb, Parish Council representative on the Village Hall Committee, will draft a specification for the decoration and in the interests of transparency would independently analyse any quotations received. Cllr Mrs Clark (CDC) informed the meeting that another Parish Council were using members of the Community Service as labour to decorate its hall although it was not yet known how professional the job would turn out. Nevertheless, the Clerk will enquire when the Community Service contacts him on another matter. Cllr Jay and Cllr Stuart were asked to rejoin the meeting. Ground Maintenance Tenders Cllr Mrs Chubb declared a prejudicial interest as her husband was involved in the quotation process and left the room. It was proposed by Cllr Jay and seconded by Cllr Harris that the Parish Council accept the recommendations of the Village Maintenance Committee. The Parish Council was all in favour in contracting Andrew Gibb to maintain the road verges, Station Road ditch, Bow Wow Lane, and playing fields. Cllr Mrs Chubb rejoined the meeting. It was also agreed that Tim Stephens be appointed to maintain South Cerney churchyard and Rodney Gardiner for Cerney Wick churchyard and playing field. The Clerk was to ascertain from James Ellis, Monitoring Officer if the tender analysis should be treated as confidential information. Annual Safety Inspections The Clerk had been in contact with John Hicks who had offered to carry out the annual inspections and the commissioning inspection of the new equipment at Robert Franklin Way for a total price of £300 plus VAT. It was proposed by Cllr Nicholas and seconded by Cllr Harris that the Parish Council agrees to John Hicks' combined offer. The Parish Council was all in favour. PLANNING Cllr Nicholas reported on the deliberations of the Planning Committee that had met on 9 February. Planning applications received by Cotswold District Council Matters Arising Parking at Titcombe Motors Cllr Nicholas reported that vehicles from Titcombe Motors in Clarks Hay were causing an obstruction to the footway and asked that a letter be sent to them asking them to refrain from this practice. CT.4067/2/M Dental Practice Cllr Squire had been informed by A. Jones Head of Planning (CDC) that as no comment had been received from any District Councillor regarding the sign in Sudeley Drive permission had been granted although the Parish Council and other residents had objected to its erection. Cllr Mrs Clark (CDC) will enquire into the circumstances and report at the next meeting of the Parish Council. Clarification of Declaring an Interest Cllr Nicholas asked the Clerk to obtain clarification when a Parish Councillor declares a professional interest if it is also prejudicial. Planning applications received by Cotswold District Council CT.0006/3/V Applicant: Watermark Ltd, Isis Lakes, The Spine Road, South Cerney, Cirencester, Glos. Revision to previously approved development of holiday lodges with reduced number to fifty (50) and amended designs at Lake 16, Station Road, South Cerney, Cirencester, Glos. The lodges, especially those on plots 1 to 11, on the peninsula would be unnecessarily conspicuous and dominate the view from the south eastern edge of the village. OBJECTION CT.0532/T Cllr Stuart declared a professional interest and left the room. Applicant: Mr & Mrs R. Bradley, Ham Cottage, Station Road, South Cerney, Glos. Erection of replacement conservatory at Ham Cottage, Station Road, South Cerney, Cirencester, Glos. It was proposed by Cllr Jay and seconded by Cllr Webb that the Parish Council agrees with the decision of the Planning Committee. The Parish Council was all in favour. NO OBJECTION Cllr Stuart rejoined the debate. CT.1454/3/Y Minor Amendment: The incorporation of a Osplit' within the previously approved bund at Wildmoor Waters, Wildmoorway Lane, South Cerney, Cirencester, Glos. Concern had been expressed on the erection of a floodlight. Cllr Mrs Clark (CDC) would make further inquiries. NO OBJECTION CT.2249/F Minor Amendment: Revised porch design at Fairholm, Silver Street, South Cerney, Cirencester, Glos. (R) NO OBJECTION CT.4073/E Applicant: Ridgway Fisheries, Unit 10, Westmead Industrial Estate SN4 7YT Siting of temporary mobile food van at Lake 15, Spine Road, South Cerney,Cirencester, Glos. (R) This application was withdrawn CT.4073/F Applicant: Ridgway Fisheries, Unit 10, Westmead Industrial Estate SN4 7YT Removal of Condition 4 of planning permission reference CT.4073/D to allow the clubhouse facilities to be used by the general public at Lake 15, Spine Road, South Cerney, Cirencester, Glos. If granted this would set a precedent for unrestricted commercial use. It would generate use by HGVs which will park on the Spine Road and/or Wickwater Lane. Additional highway work will be needed to cope with the expected need for parking. OBJECTION CT.4704/C Applicant: Mr & Mrs N. Stilwell, The Old House, High Street, South Cerney, Cirencester, Glos. GL7 5UP Single storey rear extension and glazed link and provide pitched roof to study at the Old House, High Street, South Cerney, Cirencester, Glos. GL7 5UP The design details of this extension are alien to the local style. Redland roof tiles will clash with the natural stone roof tiles on the main building. OBJECTION CT.5790/L Amended Plans: Erection of two-storey side extension at 3 Hambledon Close, South Cerney, Cirencester, Glos. GL7 6JA NO OBJECTION CT.8163/J Applicant: Mrs L. Lloyd, Orchard House, High Street, Upper Up, South Cerney, Glos. Revised design of new house at land at Orchard House, Upper Up, South Cerney, Cirencester, Glos. The Parish Council had no objection to the design of the house but did object to the removal of the remaining trees as shown on the plan. Furthermore, the plan attached to this application does not show all the trees now standing. OBJECTION It was proposed by Cllr Smith and seconded by Cllr Webb that the Parish Council agrees with the decisions of the Planning Committee, except CT.0532/T already voted on. It was further proposed to ratify the other decision made by the Planning Committee. The Parish Council was all in favour. Planning applications granted by Cotswold District Council CT.0006/3/R Removal of Condition 16 on CT.0006/3/L to allow the use of colour coated steel as the roofing material on the clubhouse at Lake 16 Spine Road, South Cerney, Cirencester CT.1454/4/B Addition of lobby and guest toilet (single storey) and additional decking at 76 Isis Lakes, Spine Road, South Cerney, Cirencester, Glos. CT.2249/F Minor amendment approval for revised porch design at Fairholm, Silver Street, South Cerney CT.2475/1/N Industrial unit with associated site works at land at Evergreen Industrial Estate, Broadway Lane, South Cerney Condition 6 of this approval states: Prior to the development hereby approved being brought into use, the sound attenuating fencing as illustrated by applicant's drawing 3348-02A, received 21.11.03, shall be permanently erected in accordance with details to be submitted to and approved in writing by the Local Planning Authority. This is to ensure that no noise disturbance is caused to people living nearby, in accordance with the guidance provided within PPG1 and PPG24, and CDC Local Plan Policies 1 and 18. CT.2475/1/P Discharge of Condition 4 of planning permission CT.2475/1/L relating to landscaping of the site at land at Evergreen Industrial Estate, Broadway Lane, South Cerney Condition 3 of this approval states: In the event of the existing bund to the northern boundary of the application site being removed, it shall be permanently replaced in accordance with the approved details prior to the site being brought into use. This is to prevent noise disturbance to people living nearby, in accordance with PPG24, and CDC Local Plan Policies 1, 18 and South Cerney Policy 8.21. Condition 5 of this approval states: Details of the sound attenuating fencing, including colour finish, shall be submitted to and approved in writing by the Local Planning Authority prior to their installation. This is to prevent noise disturbance to people living nearby and in the interests of visual amenity, in accordance with PPG1 and PPG24, Gloucestershire Structure Plan Second Review Policy P1, and CDC Local Plan Policies 1, 18, 41 and South Cerney Policy 8.21. CT.4072/D Renewal of outline planning permission for the erection of one dwelling within the garden of Hampton Villa, Cerney Wick, Cirencester, Glos. CT.4125/1/H Conservatory at 24 Beverstone Road, South Cerney, Cirencester, Glos. CT.4208/L Erection of replacement playgroup building adjacent to Ann Edwards County Primary School, Berkeley Close, South Cerney, Cirencester CT.7318/D Increased height from ground level to eaves of approximately 50cm (no change in the overall height of the building). Insertion of a door at first floor level on the north-west elevation at Mill Cottage, Cerney Wick, Cirencester CT.8163/G Retention of metal gates at Orchard House, Upper Up, South Cerney, Cirencester Planning Permission Withdrawn CT.4073/E Siting of temporary mobile food van at Lake 15, Spine Road, South Cerney, Glos. Correspondence 7. Hunter Page as Planning Consultants for Westbury Homes request a meeting to discuss the CAMAS site within the emerging Local Plan The Parish Council agreed with the Committee recommendation that the invitation be declined, not least because the deadline for written representation regarding the Local Plan had long since passed. 8. David J. Pinder Proposed increase in wall height at Corner Cottage 9. CDC CT.2475/1/L Outline planning permission conditions 12. CDC CT.0006/3/M Appeal by Mr P. Lawford re: Erection of conservatory and 1st floor side extension to existing dwelling at 1 Kingfisher Place, South Cerney, Cirencester, Glos. Ref: APP/F1610/A/04/1137085 Cllr Nicholas declared a prejudicial interest as a friend of the applicant and left the room It was proposed by Cllr Jay and seconded by Cllr Stuart that the Parish Council agrees with the recommendation of the Committee and maintains its position of not objecting to the application. The Parish Council was all in favour. 17. CDC Full Application for Variation of Condition 20 of Permission CT.0006/2/X for the erection of boundary fence at The Limes, South Cerney, Gloucestershire GL7 5RF for Westbury Homes (Holdings) Ltd 18. CDC Planning Conditions in respect to Second Homes at Isis, Spring and Windrush lakes 28. CPRE Planning Update Issue 1/04 January 2004 29. CPRE Transport Campaign Group News Issue 28 December 2003 CORRESPONDENCE 1. Audit Commission Credit note cancelling erroneous invoice 2. Davey Son & Jones Notice to apply for transfer of a Justices' Licence (receipt acknowledged) 3. Baunton Parish Council Resurfacing of concrete carriageway A419/A417 (emailed to Councillors) The Parish Council agreed to write to the Highways Agency supporting Baunton Parish Council and copy the correspondence to Cllr Parsons (GCC), ODPM, Geoffrey Clifton-Brown MP, and Baunton Parish Council 4. JT (Fencing) Services Ltd Requesting an opportunity to quote for Parish Council business 5. GPFA The Playing Field newsletter (on circulation to Playing Fields and Village Maintenance Committee) 6. Record Playground Equipment Ltd Invitation to a Play Seminar at Wootton Bassett Civic Centre on Tuesday 17 February 7. Hunter Page Request for a meeting to discuss Local Plan. See Planning 8. David J. Pinder Proposed increase in wall height at Corner Cottage 9. CDC CT.2475/1/L Outline planning permission conditions 10. Susan Cooksley Aircraft noise at South Cerney The Clerk was asked to use Post Office facilities when communicating with this resident 11. RoSPA Children's Playgrounds Annual Inspections 12. CDC CT.0006/3/M Appeal by Mr P. Lawford re: Erection of conservatory and 1st floor side extension to existing dwelling at 1 Kingfisher Place, South Cerney, Cirencester, Glos. Ref: APP/F1610/A/04/1137085. See Planning 13. CDC Notes on pre-inquiry meeting on objections to the CDC Local Plan 2001-2011 14. Glasdon Local Councils News Sheet (on circulation to Playing Fields and Village Maintenance Committee) 15. Sport England (South West) Research Report on Community Sports Facilities in Small Rural Communities (on circulation to Playing Fields and Village Maintenance Committee) 16. Transitions Skate Ramps Skateboarding equipment and price list (on circulation to Playing Fields and Village Maintenance Committee) 17. CDC Full Application for Variation of Condition 20 of Permission CT.0006/2/X for erection of boundary fence at The Limes, South Cerney, Gloucestershire GL7 5RF for Westbury Homes (Holdings) Ltd (emailed to Councillors) 18. CDC Planning Conditions in respect to Second Homes at Isis, Spring and Windrush lakes (emailed to Planning Committee) 19. Micael Svensson South Cerney Playgroup CT.4208/L (emailed to Councillors) 20. CDC Standards Committee Minutes for 11 November 2003; Notice of Meeting of Standards Committee in the Council Chamber, Trinity Road, Cirencester, on Tuesday 3 February 2004 at 9.30am (emailed to Councillors) 21. National Childbirth Trust Poster promoting a Nearly New Sale to noticeboard 22. CAPS Earnings order on R. Hewer referred to Swindon County Court 23. Lloyds TSB Commercial Finance Payment confirmation 24. GAPTC Update for member councils January 2004 (on circulation) 25. GAPTC Rural Regeneration January 2004 (on circulation) 26. GAPTC Vital Villages Update Autumn 2003 (on circulation) 27. GAPTC Invitation to attend a free training event on Community Project Planning on Tuesday 16 March at Westwoods Centre, Northleach 6pm9pm Poster to noticeboard 28. CPRE Planning Update Issue 1/04 January 2004 (on circulation to Planning Committee) 29. CPRE Transport Campaign Group News Issue 28 December 2003 (on circulation) 30. CDC Plans for public open space at Jubilee Gardens (text emailed to Parish Councillors) 31. Cerney Wick Village Committee Play equipment upgrade 32. Crimestoppers Brochure Winter 2003 (on circulation); poster to noticeboard 33. GCC Review of Youth Service (on circulation) 34. Cirencester Town Council Market Towns Healthcheck meeting Thursday 19th February at 6pm at Cirencester College, Millennium Building (emailed to Parish Councillors) Cllr Nicholas, Cllr Stuart and the Clerk will attend 35. GPFA Annual Playground Inspections 36. Ground Maintenance Tenders received (6) 37. 21 Today Issue 30 February 2004 (on circulation) 38. GCC Temporary Speed Restriction on B4696 39. Cobalt Unit Appeal Invitation to attend a free concert on Friday 19 March at 7.30pm Christ Church, Malvern Road, Cheltenham 40. John Hicks Quotation to carry out Annual Playground Inspection 41. Jan Nash Quotation to carry out Annual Playground Inspection 42. Mike Stuart Quotation to decorate the interior of the main room of the Village Hall 43. Davey Son & Jones Legal Update February 2004 (on circulation) There being no further business Cllr Stuart closed the meeting at 10.15pm. |