MINUTES OF THE MEETING OF THE PARISH COUNCIL
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Two members of the public were in attendance. The Chairman, Cllr Stuart opened the Parish Council meeting at 7.30 pm. APOLOGIES An apology for her absence had been received from Cllr Mrs A. Clark (CDC) due to a family commitment. MINUTES OF THE MEETING HELD ON 8 SEPTEMBER 2004 Page 1872: First item insert: Mr Pain said that he had declined financial aid from SUSTRANS, on the Parish Council’s behalf, which would have been available because he did not want a ‘black top’ surface on the cycleway. Page 1872: APOLOGIES – first line: insert after “holiday,”: Cllr Bennett, Page 1873: First line: delete “8 SEPTEMBER” insert: 11 AUGUST Page 1874: ZEBRA CROSSING – penultimate and last line of first paragraph: delete “For ... favour.” insert: For example Mr McEwen had not been asked for his opinion before and was not in favour. Page 1883: COUNCILLORS’ REPORTS – 5th item: delete “cycle path from the old railway bridge” insert: signage of the cycle path from the old railway line Page 1883: COUNCILLORS’ REPORTS – 7th item: delete “Mr” insert Mrs It was proposed by Cllr Webb and seconded by Cllr Harris that the Minutes as altered were a true and accurate record. With the exception of Cllr Smith who abstained, as he did not attend the original meeting, the Parish Council was all in favour. Chairman Cllr Stuart signed the Minutes. EXTERNAL AUDITORS QUERIES Mrs J. Gardiner who is contracted by the Parish Council to carry out the Internal Audit reported the action she proposed be taken to answer various queries on the Annual Return. Andrew Vince from Moore Stephens Chartered Accountants (External Auditors) had asked for an explanation as required by paragraphs 4, 5 and 6 on the back of the Annual Return for the variances in boxes 3, 4, 6 & 7. Accordingly: Box 3 – Income Minus Precept was due to a Section 106 payment of £13,000 in year 2003 as a one-off receipt; Box 4 – “Staff Costs“ was due to the Clerk’s promotion to Scale 20 and an increase in his hours from 15 to 18 per week; Box 6 – “Total Other Payments“ was due to improvements to the Village Hall and Upper Up play area which was financed through accumulated reserve funds specially set aside for the projects; Box 7 – Bank Reconciliation now has the Petty Cash included; Box 8 – Difference equals Debtors due to a VAT repayment of £3,940.34 expected and water rate repayments from playing field use of £14.70 expected. It was proposed by Cllr Jay and seconded by Cllr Mrs Pollard that the replies to the Auditor’s queries were a true and accurate explanation. The Parish Council was all in favour. The Chairman and Clerk both signed the letter of explanation and the Clerk will inform the Auditors. Play Group Donation Request Mrs J. Gardiner asked for permission to address the Parish Council on a separate matter. The Vice Chairman, Cllr Squire approved in the absence of the Chairman who was temporarily absent from the debate. Mrs Gardiner, on behalf of the South Cerney Play Group, requested that the Parish Council considers making a further donation to the Play Group’s funds to help finance its building project. Cllr Nicholas asked that the Play Group send an informative letter to the Parish Council to explain its request. The Parish Council could then determine its response. Mrs Gardiner would inform the group. SEWAGE AND SURFACE WATER PROBLEMS IN SOUTH CERNEY The Chairman suggested that item 9 on the Agenda be promoted as Mr Michael Chapman was in attendance and wished to join in the debate. The Parish Council was in agreement. Mr M. Chapman made a statement on the recent history of flooding in the Berkeley Close area of the village and the lack of action by the principal authorities since the event. Cllr Bennett (CDC) reported on a meeting of the Cotswold Flooding Forum he had attended on 17th September with members of Thames Water, the Environment Agency and other interested parties. Cllr Bennett (CDC) complained that at each meeting there was a different Thames Water representative present which upset the continuity of the debate. Cllr Mrs Clark (CDC) who was also present had asked what action had been taken to resolve the flooding situation and could the existing sewerage network cope with the additional flows generated by new development. Mr Lawrence Adams, Thames Water representative, whose organisation Cllr Bennett referred to as “Talk Without Action”, said that the report was not yet concluded. As a result of the relatively flat nature of the area, the gradient of the sewers tended to be very flat, resulting in siltation. Infiltration of ground water into the sewers had also been identified as a serious problem. There were several private pumping stations within the catchment that discharge to and possibly contribute towards the problem. It was now apparent that if both the Thames Water owned stations, serving Redlands and Berkeley Close, pump at the same time, the resulting flow exceeds the capacity of the gravity sewer in Broadway Lane, into which they discharge. Cllr Bennett suggested that action should therefore be taken to prevent simultaneous pumping. Mr Adams continued, that as far as could be ascertained, there were no issues with regard to the capacity of the village’s main pumping station at Robert Franklin Way. The next stage in Thames Water’s investigations were: (i) ascertain flow characteristics for both private and Thames controlled pumping stations and (ii) at the appropriate time, when ground water is sufficiently high, complete the extended infiltration study. It may well be that, due to the depth of sewers and the ground water level, some form of lining process will be necessary, should infiltration so dictate. It was anticipated that the extended study would take approximately two months. However, decisions had to be made regarding the appropriate testing to be undertaken which had cost implications. Cllr Bennett (CDC) requested that answers should be available for their November meeting. Cllr Bennett (CDC) continued, that A. R. Jones (CDC Head of Planning) had pointed out both Thames Water and the Environment Agency, as consultees in the Planning process, should comment on the Berkeley Close applications but neither had raised any issues. If problems exist, it is imperative that these be brought to the attention of the planners, as the information is needed in order to highlight/support reasons for refusals. Only on the advice of Thames Water could development be refused on foul drainage grounds, assuming that the public sewerage system is the stated method of foul sewage disposal. Thames Water was urged to review its comments on the Berkeley Close applications, as the original “NO ISSUE” response was considered to be totally unacceptable. CDC would provide a list of planning applications within the South Cerney catchment area to Thames Water and ask for informed comments. The Parish Council agreed that the Clerk write to Mr Jones and request that CDC does not grant permission for the Berkeley Close application by Bloor Homes Ltd until Thames Water produce its report. Also that another letter to Thames Water requesting that a Senior Executive is present at the next meeting of the Flooding Forum and copy it to Fairford Town Council. The Parish Council agreed with a suggestion from Cllr Nicholas who asked that a letter be sent to Fosseway Housing to enquire why they had not yet updated their sewage system, what action they had taken since the floods in 2001 and to explain why Thames Water refuses to adopt its system. Copies of all correspondence should go to Geoffrey Clifton-Brown MP, all CDC Water Park Councillors, Cllr S. Parsons (GCC) and Mr & Mrs Chapman. MATTERS ARISING Zebra Crossing There was uncertainty whether Mr Whittaker had received letters informing him that the Parish Council had voted in favour of the installation of a zebra crossing. The Clerk was asked to copy the correspondence to him again and also to include Mrs J. Roberts, Meadow Way as an information addressee. Traffic Speed on Cirencester Road Mrs M. Roberts of Cirencester Road had forwarded copy correspondence from Geoffrey Clifton-Brown and GCC Highways regarding the difficulties of creating a lower speed limit area on that road. The Clerk was asked to inform Mr Whittaker at GCC Highways that the Parish Council would also be interested in any plans he might have for the road. CLERK’S REPORT In September I averaged 6 hrs 20 mins per available day. This average, which is nearly double my contracted hours, is partially explained because I do not count weekend work as available work days. When I take a holiday it increases the amount of work time when I return as the post, emails and telephone still operate regardless of my absence. On the evening of Wednesday 6th October I visited Christopher Rowles to discuss a quotation regarding my invitation to quote to carry out the Internal Audit. Although he was not competitive in comparison with the current arrangement, his fees would not be prohibitive. On the 7th October I visited Mrs Gardiner (Internal Auditor) to discuss a response to the queries raised by Andrew Vince (External Auditor) on our recent audit return. Mrs Gardiner agreed to explain the position to this Parish Council meeting. This coming weekend I will be attending the annual SLCC conference in Stratford upon Avon on the 16/17/18. As usual I will give a report of the proceedings at next month’s Parish Council meeting. PLAYING FIELDS & VILLAGE MAINTENANCE COMMITTEE REPORT Cllr Squire reported on the deliberations of the Playing Fields & Village Maintenance Committee which had met on Monday 11 October. Matters Arising Ham Lane/Sudeley Drive Ramp Taking into account the various obstacles to instal a ramp that GCC Highways had pointed out, the Committee recommends that no further action by taken. The Parish Council was in agreement. Footpath Work at Church Lane/Bow Wow Although Cllr Squire reported that Phil Cluley (GCC PROW) had assured him that the work to complete the project was in hand, the Committee asked the Clerk to request him to complete the job. Upper Up Tower Slide Cllr Stuart will email GPFA for an update on how to redesign the access to the apparatus. Police Inspector Jacka, Gloucestershire Constabulary had explained to the Clerk that he would not be able to attend a meeting of Parish Councillors on any of the dates provided due to his operational duties. He would, however, ask Sgt Steve Templeton to attend the meetings scheduled for 8 December. Bledisloe Cup The presentation of the Bledisloe Cup for the Best Kept Large Village in Gloucestershire took place on Saturday 25 September at 2pm. Cllr Stuart displayed the trophy throughout the remainder of the meeting. Tree Seminar Cllr Harris volunteered to be Tree Warden for the Parish Council. Cllr Webb agreed to be his deputy. The Parish Council was in full agreement. INSPECTION REPORTS Robert Franklin Way play area Cllr Harris had replaced two planks of the old tower slide which had been damaged. The fence along Lakeside had been replaced. Upper Up play area Cllr Stuart reported that a minor amount of grafitti had been painted on to the wood of the Activities Centre. The Clerk had purchased a small spray can of black paint which will be used to cover the message. One of the bottom rails surrounding the car park had been smashed. Cllr Harris volunteered to replace it. The Parish Council agreed to purchase the replacement rail. Cllr Stuart had cleared up broken glass in the vicinity of the play apparatus and removed two further empty vodka bottles. Cerney Wick play area Cllr Caunce had carried out the inspections at Cerney Wick. The spring closing device on the gate had not yet been repaired. The bin had not been emptied. Wildmoorway Bridge (Wilmer Bridge) Cllr Harris asked the Clerk to inform the Ranger Service at Cotswold Water Park that the overgrowing branches on the bridlepath from under the old railway bridge, known as Wilmer Bridge, to the bridge over the river Churn needed to be cut back to allow access to horse riders. The hedge on the south side of the adopted road to Wildmoorway Bridge was also in need of attention. He further asked the Clerk to remind the Rangers that the repair to a staggered post and rail fence which had been vandalised to the north of Robert Franklin Way play area adjacent to the bridge over the river Churn, still needed attention. Tree Planting Scheme The Parish Council agreed to implement the tree planting scheme at Upper Up, prepared for the Parish Council by Whitton Associates. It further agreed that the work be scheduled to take place during the winter period 2004/2005. Cllr Squire suggested that a sub-committee take responsibility to create a plan. The Parish Council agreed with Cllr Stuart that the Village Maintenance & Playing Field Committee would be a more suitable group. Cllr Jay informed the meeting that the South Cerney Village Trust would like to be actively involved. The Clerk will draft an article for publication in the Cerney News to inform the public that the planting scheme is now active. Public Seat The Parish Council agreed to accept an offer of a donation from R.O.W. Berry to finance a public seat. Cllr Jay suggested that a litter bin be sited alongside. The Parish Council agreed. Mr Berry had informed the Clerk that he would provide materials and labour to install the seat free of charge. The Parish Council agreed to place the seat on the grassy area outside the Laurels, opposite the Fish & Chip shop in Clarks Hay. The Clerk will seek permission from GCC Highways. Robert Franklin Way Play Area Official Opening The Parish Council agreed to invite Mrs Shirley Alexander Chairman of the Capital Grants panel at CDC and/or her deputy Phil Coleman, Natasha McKenna, Simon King and Mrs Linda Lloyd to attend a ceremony to officially open the refurbished play area at Robert Franklin Way. The Clerk had liaised with Ms McKenna who suggested that Saturday 13th November could be a suitable date. Ms McKenna proposed the ceremony consist of a ribbon cutting, a plaque presentation, possibly a balloon contest with a small prize to attract young families and a tent with tea urn, maybe even a glass of wine, to provide sustenance to those attending. River Bank Erosion in Bow Wow Cllr Harris and Cllr Jay reported on two areas of river bank erosion in Bow Wow downstream of the Millennium seat and asked the Clerk to report the damage to both the GCC Highways and the Environment Agency and to copy the correspondence to Cllr Parsons (GCC). Cllr Stuart thanked the reporter from the Wilts and Glos Standard for highlighting the state of the carriageway in a recent newspaper article. Bow Wow Bridge The Parish Council agreed to support the plan to create a ramp off the planned replacement bridge in Bow Wow. The Clerk was to request Barry Greenaway, GCC Street Lighting to erect a street lamp by the bridge in Bow Wow. Cllr Mrs Chubb asked the Clerk to enquire from him what had happened to the plan to install extra street lights in Station Road. River Churn Cllr Stuart reported that the bank of the river Churn to the west of the bridge in School Lane had been damaged by contractors mowing weeds and should be reinstated. He asked the Clerk to report the situation to Mr Blackler at the Environment Agency. He also recommended that the area be added to the ground maintenance schedule for next year. Some dog walkers were not clearing up their dogs mess along this stretch. The Clerk was to ask for a doggy bin to be installed. The Parish Council agreed. Quotes Cllr Harris declared a prejudicial interest and left the debate. It was proposed by Cllr Webb and seconded by Cllr Mrs Chapman that the Parish Council agrees with the recommendations of the Committee that R.O.W. Berry should (a) clear the dead tree to ground level on the western side of Clarks Hay to the north of Meadow Way and (b) fix the swing gate to operate properly at Cerney Wick play area. James Harris should (a) prune the tree next to 1 Broadway Court, Broadway Lane, South Cerney of its overhanging branches and leave the tree with a uniform appearance; (b) replace the missing board from the front of the children’s static play engine at Robert Franklin Way play area. The Parish Council was all in favour. Cllr Harris rejoined the meeting. FINANCE Cllr Jay reported on the deliberations of the Finance Committee which had met on Monday 11 October. Matters Arising Outstanding Mr R. Hewer Noticeboard repair £265.00 The Committee decided in private on the next course of action it would recommend. Receipts CDC Final tranche of precept £12,765.00 CDC Robert Franklin Way playing field grant £10,765.89 CPRE Prize for winning Bledisloe Cup £100.00 £23,630.89 Outstanding South Cerney Cricket Club Proportional charge for water £11.60 South Cerney Football Club Proportional charge for water £17.41 £29.01 Payments Out Petty Cash Bus Shelter Cleansing (October) £40.00 Petty Cash Litter Picking (October) £100.00 Petty Cash Postage £30.00 M. McKee Clerk’s Travel (September) £45.96 M. McKee BT Telephone and Internet access (September) £45.99 Thames Water Utilities plc Water supply to Upper Up playing fields £29.01 Southern Electric Unmetered supply to bus shelters £10.79 Adrian Gibbs South Cerney ground maintenance (September) £987.00 Busy Fingers Photocopying £41.51 A&B Fencing Ltd Extra gate at Robert Franklin Way £129.25 James Harris Contracting Repair to tower slide £64.63 Tim Stephens Churchyard ground maintenance (September) £160.00 A&B Fencing Ltd Fencing at Robert Franklin Way £1,083.35 Rodney Gardiner Ground maintenance at Cerney Wick (September) £117.15 M. McKee Black paint spray £4.99 £2,889.63 Cllr Jay inspected and agreed the Clerk’s travel expenses for September. With regard to the payment to James Harris Contracting, Cllr Harris declared a prejudicial interest and left the debate. It was then proposed by Cllr Mrs Pollard and seconded by Cllr Stuart that the Parish Council agrees to make the payment for the repair to the tower slide. The remainder of the Parish Council was all in favour. Cllr Harris rejoined the meeting. It was further proposed by Cllr Squire and seconded by Cllr Mrs Pollard that the Parish Council agrees to make the remainder of the payments. The Parish Council was all in favour. Funds The Clerk reported that after receiving the final part of the precept and the grant from CDC the total funds of the Parish Council will stand at £47k approximately after the current payments have been made. There was no further major expense expected in this financial year. Quotes Cllr Harris declared a prejudicial interest and left the meeting. The Committee had agreed with the recommendations of the Village Maintenance and Playing Fields Committee regarding the quotes from R.O.W. Berry and James Harris Contracting. Cllr Harris rejoined the meeting. External Auditor’s Queries The Committee had been made aware of the circumstances and supported the Internal Auditor’s reply to the External Auditor. PLANNING Cllr Nicholas reported on the deliberations of the Planning Committee which had met on Monday 11 October. Planning applications received by Cotswold District Council CT.0006/3/X Applicant: Westbury Homes Variation of condition 20 of permission CT.0006/2/X to allow erection of stone piers and timber boundary fence at southern boundary at The Limes, South Cerney (R) OBJECTION A stone pier and timber panel fence would not be a sufficient substitute for a proper stone wall, for precisely the same reasons stated in our reply to application CT.0006/3/Y. CT.0006/3/Y Applicant: Westbury Homes Removal of condition 20 of permission CT.0006/2/X requiring the erection of a natural stone wall on the southern boundary at The Limes, South Cerney (R) OBJECTION The stone wall was an important integral part of the design of The Lime development, and is still required to enhance visual amenity. Moreover, the existing temporary wooden fence is not strong enough as a safety barrier, bearing in mind the heavy industrial vehicles that use the adjoining site. Also, a wall will afford a much more effective noise barrier, shielding the houses better than a fence. CT.0006/3/Z Applicant: Watermark Ltd Erection of service area and gardeners shed at Lake 16, Spine Road, South Cerney (R) NO OBJECTION CT.0006/4/A Applicant: Watermark Ltd Revised lodge type for Plot 14 at Lake 16, Spine Road, South Cerney (R) NO OBJECTION Cllr Stuart declared a prejudicial interest as a close neighbour in both CT.0776/S and CT.0776/T and left the meeting. CT.0776/S (Listed Building Consent) Applicant: Mr & Mrs T. Slater, Walnut Farm, Upper Up, South Cerney Alteration to existing vehicular access with provision of entrance gates and erection of stone wall with metal railings at Walnut Farm, Upper Up, South Cerney NO OBJECTION CT.0776/T (Planning Application) Applicant: Mr & Mrs T. Slater, Walnut Farm, Upper Up, South Cerney Alteration to existing vehicular access with provision of entrance gates and erection of stone wall with metal railings at Walnut Farm, Upper Up, South Cerney NO OBJECTION Cllr Stuart rejoined the meeting CT.2380/2/X Applicant: Dominic Winter Book Auctions Ltd, The Old School, Maxwell Street, Swindon Change of Use from A1 (retail) to use of building as an Auctioneers and Valuers with associated storage at former Cotswold Outdoor Limited, Broadway Lane, South Cerney NO OBJECTION CT.4067/2/R Applicants: Mr M. Curtis & Mrs D. Fisher, 27 Sudeley Drive, South Cerney Erection of single storey front extension and first floor side/rear extension at 27 Sudeley Drive, South Cerney (R) NO OBJECTION CT.4498/W Applicant: Four Pillars Hotels Ltd Amended plans for hotel, leisure club, restaurant and staff accommodation at Lake 6, Cotswold Water Park, South Cerney The Committee recommends that the previous objections are repeated and to include that it is of the opinion that the cycle store is inadequate. Before any final decision can be taken by the Parish Council answers to the following questions are requested: 1. What is the type and source of the natural stone to be used? 2. What is the type and colour of the reconstituted or natural roof tiles? 3. What is the type, colour and finish of the cladding material to be used? If permission is granted the Parish Council recommends that all power lines will be underground. Further, any external lights should be of a design to achieve optimal reduction of light pollution; all signage to be kept to a minimum and subject to separate detailed planning approval; Section 106 contributions to include an all weather enclosed play area in South Cerney, a substantial contribution to play areas in both Cerney Wick and South Cerney, a contribution to upgrade the SUSTRANS Route 45 and a contribution to the Building and Monument Fund of the Parish Council. Although the Parish Council has objected to the development until further details are provided it has no objection in principle to this design of development. OBJECTION 04/02606/NEI Applicant: The Co-Operative Group, New Century House, Manchester M60 4ES Hotel Development (re-submission) on land at the junction of the A419 and B4696, Cotswold Water Park, by North Wiltshire District Council The Committee is of the opinion that this application, if granted would be over development in this location at the entrance to the Water Park. The treatment and discharge of sewage will create strains on the existing infrastructure. The Committee was very concerned that a poor design would lower the tone and character of this very attractive location. The development will destroy the habitat of local wildlife, flora and fauna. It is considered that there is sufficient Travel Lodge type accommodation adjacent to the trunk road linking the M4 and M5 in the local vicinity. Adequate consideration should be given to traffic impact before any permission is granted. OBJECTION It was proposed by Cllr Mrs Chapman and seconded by Cllr Caunce that the Parish Council accepts the deliberations of the Planning Committee on the foregoing applications with the exception of CT.0006/3/X, CT.0006/3/Y, CT.0006/3/Z, CT.0006/4/A and CT.4067/2/R for which the Planning Committee had asked for ratification as they had been determined prior to the meeting. The Parish Council was all in favour. Planning Applications granted by the Cotswold District Council CT.0144/4/V Erection of single storey garden room extension on land adjacent to Hailwood, Station Road, South Cerney Condition of note is: 1. Notwithstanding the submitted drawings, a close-boarded fence of 2 (two) metres in height shall be permanently maintained along the western boundary of the application site where it runs parallel to the west elevation of the extension hereby permitted. Reason: To preserve the privacy of the neighbouring property, in accordance with the guidance within PPG1 and Cotswold District Local Plan Policies 1 and 44. CT.0776/R Erection of new dwelling (revised scheme) on land adjacent to Walnut Tree Farmhouse, Upper Up, South Cerney Conditions of note are: 2. Notwithstanding the provisions of the Town and Country Planning (General Permitted Development) Order 1995, or any other statutory instrument amending or replacing it, no extensions, structures, new openings, hardstandings or means of enclosure shall be erected, constructed or inserted within the application site other than those permitted by this Decision Notice. Reason: The site or building has a distinct and attractive character and appearance which should be maintained. In order to protect these qualities, it is essential for the Local Planning Authority to maintain control over the types of development listed above, in accordance with Cotswold District Local Plan Policies 1, 27, 29 and 40, and PPG15. 4. The development shall not be occupied or brought into use until the vehicle parking and manoeuvring facilities have been completed in all respects in accordance with the approved details and they shall be similarly maintained thereafter for that purpose. Reason: In the interests of highway safety, and in order to ensure that the development complies with Cotswold District Local Plan Policy 47. 5. The development shall not be brought into use or occupied until the existing Cotswold drystone walls have been repaired and made sound in accordance with details approved in writing by the Local Planning Authority. Reason: Cotswold drystone walls are a characteristic, traditional feature of the Cotswolds. The walls identified on the drawing contribute to the character of the area in accordance with Cotswold District Local Plan Policy 42 and must be retained as part of the development and repaired and made sound for the future. The Conservation Team of the Department of Development and Heritage, Trinity Road, Cirencester will provide advice on the repair of the walls if required. 9. The external walls of the proposed building shall be built of Cotswold rubble walling stone. Reason: To ensure that in accordance with Cotswold District Local Plan Policies 1, 27, 29 and 40, and PPG15, the development will be constructed of materials that are appropriate to the locality and/or the existing building. It is important to protect and maintain the character and appearance of the area in which this development is located. The Conservation Team will be happy to advise on the details of the materials. 10. The roof of the proposed building shall be covered with natural or artificial Cotswold stone slates. Reason: To ensure that, in accordance with Cotswold District Local Plan Policies 1, 27, 29 and 40, and PPG15 and PPG1, the development will be constructed of materials that are appropriate to the locality and the existing building. It is important to protect and maintain the character and appearance of the area in which this development is located. The Conservation Team will be happy to advise on the details of materials. 14. All windows and doors shall be painted timber in a colour to be first approved in writing the Local Planning Authority and shall thereafter be maintained in the approved colour unless an alternative is first approved in writing by the Local Planning Authority. Reason: to ensure that, in accordance with Cotswold District Local Plan Policies 1, 27, 29 and 40, and PPG15, the development will safeguard the character of this building which affects the setting of a listed building within a Conservation Area. Traditionally, doors and windows in the locality are painted, while stained timber, in a brown or chestnut colour rarely looks appropriate in buildings constructed of real or artificial Cotswold stone. CT.1470/1/A New building to provide restaurant, gym and swimming pool at Spring Lakes, Station Road, South Cerney Conditions to note are: 2. The external walls of the development shall be built of horizontal timber boarding. Reason: To ensure that in accordance with Cotswold District Local Plan Policies 2 and 40 and Water Park Policy 8.1, PPG1 and PPG7, the development will be constructed of materials that are appropriate to the locality and/or the existing building. It is important to protect and maintain the character and appearance of the area in which this development is located. The Conservation Team will be happy to advise on the details of the materials. 3. The roofslopes of the development shall be covered with timber cladding. Reason: To ensure that in accordance with Cotswold District Local Plan Policies 2 and 40 and Water Park Policy 8.1, PPG1 and PPG7, the development will be constructed of materials that are appropriate to the locality and/or the existing building. It is important to protect and maintain the character and appearance of the area in which this development is located. The Conservation Team will be happy to advise on the details of the materials. 4. The development shall not start until samples of the proposed walling and roofing materials have been approved in writing by the Local Planning Authority and only the approved materials shall be used. Reason: To ensure that in accordance with Cotswold District Local Plan Policies 2 and 40 and Water Park Policy 8.1, PPG1 and PPG7, the development will be constructed of materials of a type, colour, texture and quality that will be appropriate to the site and its surroundings. 5. The development shall not start before the finish for the external woodwork has been approved in writing by the Local Planning Authority. The external woodwork shall be finished and thereafter maintained in the approved colour. Reason: To ensure that in accordance with Cotswold District Local Plan Policies 2 and 40 and Water Park Policy 8.1, PPG1 and PPG7, the development will safeguard the character of this building which is prominent in an open countryside location. It is important to protect and maintain the character and appearance of the area in which this development is located. The colour of the finish of the external woodwork will have a significant effect on the appearance of the proposed development. CT.3115/F Construction of garden summerhouse at Cornerstones, The Secret Garden, Meadow Way, South Cerney Condition of note is: 3. The external woodwork shall be painted timber in a colour to be first approved in writing the Local Planning Authority and shall thereafter be maintained in the approved colour unless an alternative is first approved in writing by the Local Planning Authority. Reason: to ensure that, in accordance with Cotswold District Local Plan Policies 1, 29 and 40, and PPG15, the development will safeguard the character of this building which is within the Conservation Area. Traditionally, doors and windows in the locality are painted, while stained timber, in a brown or chestnut colour rarely looks appropriate in buildings constructed of real or artificial Cotswold stone. CT.3887/3/B Two storey side extension at 59 The Lennards, South Cerney CT.4031/H Replace existing flat roof on ancillary outbuilding with a pitched roof covered in reconstructed stone tiles at Atkyns Lodge, Silver Street, South Cerney CT.8441 New solid floors and damp proofing; new shower to ground floor; new bathroom and wc to first floor; new door and french windows; demolish modern porch and new garden gates at Brook Cottage, Silver Street, South Cerney CT.8441/A Erection of new timber gates within existing entrance at Brook Cottage, Silver Street, South Cerney Planning Application withdrawn CT.2648/3/B Change of Use of existing restaurant building to relocate Watermark Sales and Admin Offices from existing location at Isis Lake Planning Applications refused by the Cotswold District Council CT.0006/3/X Variation of Condition 20 of Permission CT.0006/2/X to allow erection of stone piers and timber boundary fence at southern boundary at The Limes, South Cerney CT.0006/3/Y Variation of Condition 20 of Permission CT.0006/2/X requiring the erection of a natural stone wall on the southern boundary at The Limes, South Cerney CT.8421/A Two storey rear extension at 3 Broadway Cottages, Broadway Lane, South Cerney Letter to A. R. Jones, Head of Planning at CDC The Parish Council approved a Committee recommendation that the following is written to Mr Jones. Regarding the determination of applications CT.4498/W and CT.1470/1/A which will be two of the largest buildings ever constructed in the Parish, how can the Parish Council realistically be asked to comment on such applications if it doesn’t know what the final design or colour scheme will look like if fundamental decisions as to the nature, texture and colour of materials to be used is unknown and left for the decision only of an Executive Officer? CORRESPONDENCE 1. A&B Fencing Ltd – Quotation to reinstate fencing and rails at Robert Franklin Way play area 2. Peter Elphick – Request to be considered for maintenance work 3. Glos Rural Housing Association – Annual Report 2004 (on circulation) 4. CT.0843/1/L – Charles Kingsbury: Copy letter to CDC of an objection to an application by Titcombe Garage for forecourt change of use 5. R. O. W. Berry – 4 quotations for maintenance 6. GAPTC – Copy letter from R. Belliss (GAPTC County Secretary) to 15th Marquis de Derval et de Moisdon regarding the taking of Minutes and other complaints 7. CDC – Agenda for meeting of Standards Committee to be held in the Council Chamber, Trinity Road, Cirencester on Monday 4 October; Minutes of meeting held on 28 July; Record of Members’ Attendance (May–July 2004); Planning Protocol (Guidelines for Councillors and Officers); Applications for Dispensation by Brimpsfield Parish Councillors because of their declared interest in their Village Hall (on circulation) 8. Community Service Unit – Research questionnaire on Enhanced Community Punishment (ECP) Placement Provider 9. GCC – Notification of temporary speed restriction on B4696 (4-8 October) 10. GCC – Grass Routes Summer/Autumn 2004; Countryside Code 11. GCC – Mobile Library Schedule (to noticeboards) 12. Cotswold & Vale NHS PCT – Consultation into the future of specialist hospital services (on circulation) 13. 15th Marquis de Derval et de Moisdon – Acknowledgement of letter dated 9 September 2004 14. Turner Coulston (Solicitors) – Enquiry as to future plans for land on south side of Station Road, (near to Limes) The Parish Council agreed that there were no plans for the land. It is protected from development through a restricted covenant and will remain public amenity land 15. CDC – Register of Electors 2005 Publicity Poster (to noticeboards) 16. Glos Freight Quality Partnership (FQP); Introducing secure web pages for Parish Councils (both emailed to Parish Councillors) 17. GCC Highways – Proposed ramp in Sudeley Drive 18. GCC – Glos Structure Plan 3rd Alteration: Proposed Modifications (on circulation) 19. Glos Hospitals NHS Trust – Annual Report 2003–2004 (on circulation) 20. GAPTC – Summer 2004 Newsletter; Training Update; Regional Spatial Strategy for the South West 2006–2026; GCC Tri-Service Centre update (on circulation) 21. GAPTC – Invitation to attend 67th GAPTC Annual General Meeting on 16 October at 2.30pm in the Community Centre, High Street, Bream (emailed to Parish Councillors) 22. CPRE – Bledisloe Cup Competition Marking Sheet and comments (on circulation) 23. James Harris Contracting – 4 quotations for maintenance 24. GCC – Glos Waste Local Plan 2002–2012 25. Hills Minerals & Waste Ltd – Review of old mineral planning permissions at Oak Tree Fields Quarry (on circulation) Page 6 ecology 6.13 Cllr Harris opposed the statement that it is not expected that gravel extraction will have any impact on fauna. He said hedgerows and especially hedgerow trees are liable to experience ‘drought’ conditions during dewatering of a quarry. Two important specimens should be noted in the hedgerow running from NW to SE dividing this area from an area already excavated, notably one black poplar nationally uncommon and one pollarded beech which is the only example in the whole of the Water Park. These must be preserved and suitable conservation measures must be suggested and executed. The Clerk was to ask the CDC to impose TPO orders on the specimens for their protection. The footpath which crosses the area is not mentioned in the report. 26. CDC – CT.0144/4/V: Reasons for decision 27. CDC – CT.1470/1/A: Reasons for decision 28. Cotswold Conservative Association – Geoffrey Clifton-Brown MP Surgery Notice (to noticeboard) 29. Halcrow – Notification of essential carriageway works on B4696 (emailed to Parish Councillors) 30. Grimshaw Group – Specialist stone cleaning service 31. Wicksteed Leisure – How the DDA 1995 relates to outdoor public play areas (on circulation to Village Maintenance Committee) 32. CDC – CT.CONTR 1709: No objection to undertake tree work at Cordal Lodge 33. CDC – CT.CONTR 1713: No objection to undertake tree work at Arragon House 34. CT.8421/A – Invitation to attend Planning (Regulatory) Committee meeting on 22 September at Trinity Road, Cirencester, starting at 9.30am 35. CDC – Nominations requested to fill two vacancies on Standards Committee 36. CDC – Invitation to attend Civic Dinner and Dance on Saturday 11 December at Chipping Campden School to support the CDC Chairman’s charities There were no volunteers. Item incorrectly addressed, sender informed 37. Cirencester Citizens Advice Bureau – Donation request (to list) 38. Davey Franklin Jones – Notice of intention to apply for the transfer of a Justice’s licence re The Old George Inn, Clarks Hay, South Cerney 39. Wiltshire County Council – Consultation on draft statement of community involvement for Wiltshire (on circulation) 40. GAPTC – Annual Report and Accounts for year ended 31 March 2004; AGM Agenda for Saturday 16 October at 2.30pm at The Community Centre, Bream; Minutes of previous AGM; various workshops (on circulation) 41. CDC – Acceptance of Grant to refurbish Robert Franklin Way play area 42. The Play Service – Playground equipment advisory service Cllr Stuart had arranged to meet Mr George Taylor from the Play Service to discuss how to reinstate the slide at Upper Up and other subjects 43. CDC – CT.CONTR 1740: Notification to undertake tree work at Orchard House, Upper Up, South Cerney The Parish Council had no objections 44. Geoffrey Clifton-Brown – Notification of a surgery in Tetbury on 6 November (to noticeboard) 45. Christopher Rowles – Internal audit quote 46. SLCC – Invitation to attend 3rd South West Regional Conference for Clerks and Councillors at Glos Cricket Ground Bristol on Friday 3rd December 10am–3.15pm Cllr Stuart volunteered to attend 47. GCC – Invitation to attend Cotswold Strategy Area Transport Forum on Tuesday 2 November at Cirencester College, Stroud Road (emailed to Parish Councillors) 48. Michael & Loreley Chapman – Possible causes and history of flooding in Berkeley Close area 49. CDC – Code of Conduct: Revised advice on registration of interests and Freemasonry 50. CDC – Cotswold District Local Plan: Customer satisfaction survey (questionnaire) 51. Glos Rural Transport Partnership – On Route magazine (on circulation) 52. Tree Council – The Tree Guardian magazine (on circulation) 53. Cotswold Water Park Society Ltd – Communications drive Incorrectly addressed to previous Chairman, sender informed COUNCILLORS’ REPORTS Cllr S. Parsons (GCC) reported that the saga of the adoption of Kingfisher Place continues. Cllr S. Parsons said that he fully supports the Parish Council in its quest to reduce the speed limits on Cirencester Road. Cllr Mrs Pollard made an apology for her absence at the next round of meetings as she would be on holiday. Cllr Webb enquired about the cost of installing interactive speed notifiers. Cllr Squire informed him that dependent on the installation it could cost from £2-3k if power came from the post on which erected but if an underground supply was needed the cost could be from £3-5k. Cllr Webb reported that some speed notifiers in Swindon operated on solar energy. Cllr Squire would research the cost of interactive signs. Cllr Webb made an apology for his absence at the next round of meetings. Cllr Jay was very impressed with the refurbishment of the Corinium Museum in Cirencester and encouraged members to make a visit as he considered it well worth the entrance fee. Cllr Jay had taken colour photographs of the multiplication of advertising signs in Station Road and at its junction with Spine Road. The Clerk had passed one set to Ms Gillian Portlock, Traffic Manager at GCC Highways. He enquired if there was any plan to clear the ditch in Station Road. Cllr Harris will inspect and report. Cllr Smith complained that vehicles were driving on the Piece. It was agreed that if a low single rail fence was erected at both ends it would denote the area of public amenity land. Cllr Harris would try and take advantage of a free offer of 60 trees and shrubs and if he was successful in obtaining them a work party could be organised to plant a hedge to further protect the Piece. Cllr Caunce was concerned by the number of advertising signs at the end of Station Road and its junction with Cerney Wick Lane. He asked the Clerk to ascertain what the policy of CDC or GCC Highways was for cleaning of the carriageway and the traffic bollards. Cllr Mrs Chubb reported that the edges of Wickwater Lane were giving away and asked the Clerk to report the problem to GCC Highways. Cllr Mrs Chapman asked the Clerk to report the dirty condition of the Cerney Wick Lane carriageway. Cllr Nicholas asked the Clerk to enquire when the CDC expected to complete the public art project in Jubilee Gardens. Cllr Stuart observed that the only item on the Village Appraisal “wish list” which had not been achieved was the cycle track from South Cerney to Siddington. Cllr Parsons (GCC) would enquire into its feasibility. Cllr Stuart and Cllr Squire had met with Phil Cluley and a senior colleague both from GCC PROW, plus representatives of the Gloucestershire Local Access Forum, to inspect recent work on footpaths which had been completed in recent months. Cllr Stuart informed the Parish Council that the Village Hall had been booked on Saturday 6 November for a consultation exercise with residents to try and tease out suitable projects to include in the Village Plan. He expected the exercise to last from 10am until 5pm. Cllr Stuart asked the Clerk to inform Stagecoach of the pick up arrangements at Kingfisher Place where the bus stop on the northern side of the carriageway acts a pick up point for passengers on both sides of the street. An incident had been reported by a resident of a bus driver refusing to stop. There being no further business Cllr Stuart closed the meeting at 10.30pm. |