The meeting began at 7pm when the Chairman, Cllr M. Stuart welcomed Claire Dowan, CDC Youth Co-ordinator. Claire informed the assembled Parish Councillors that the Youth Parish Council had been up and running for a year and was proving successful and spoken about favourably by members of the Cotswold District Council. During a brief appraisal of its activities she highlighted the evaluation training which had taken place over a 4 week period in 1 hour sessions. This helped to produce an action plan to take the group forward for the next 4 months. Other schemes included how to write press releases and how to deal with positive and negative scenarios. Achievements by the YPC included the charity Fun Run organised for all ages which took place on the Upper Up playing fields and gave an insight into the associated problems of such an event, for example the Risk Assessment. It was a huge learning process for members of the YPC and a very valuable experience in organising a public event. An innovative idea was the provision of grant funding to other youth groups in the community through a “Funding Application Form” which had been designed. The position of Clerk in the organisation had been split into two with a member selected to take the minutes and another to action business and communication. Cllr Nicholas admired the prudent way the group handled its finances and suspected that the members njoyed the whole procedure. He praised Claire Dowan whom, he stated, had handled the group brilliantly. Parish Councillors at the meeting all agreed. Cllr Nicholas went on to say that a practical way to involve the YPC would be to include them in the planning for the MUGA (Multi User Games Area). Cllr Jay said that the Parish Council must be prepared to accept the limitations of the group. He argued that South Cerney must demand equal status with communities of similar size suggesting that when compared to Fairford and Lechlade the village was not getting its fair share. He emphasised the youthful make up of South Cerney stating that according to recent statistics there were 400 in the 11-19 year old group and there was precious little local infrastructure provided for this group in South Cerney. Proximity to Cirencester should not be a barrier for the provision of facilities in the village. Cllr Nicholas appealed that professional advice be available on how to approach and interact with youth. Claire Dowan would facilitate his request. Cllr Caunce would like to see the YPC encouraged to spend more of its budget. The meeting then focused on the forthcoming preparations for the Big Lottery Fund bid and how the District Council was planning to develop a play strategy to access the potential £200k ring fenced for such activity. Claire Dowan stated that suggested schemes from the 450 square mile area comprising the District are being evaluated. Strict criteria have been imposed but funds would be available for goal ends, basket ball areas and similar schemes. Projects must be able to “go” in 6 to 12 months and Parish and Town Councils must take responsibility of any installations given a grant. Match funding would also play a part. Claire Down then left the meeting.

MINUTES OF THE MEETING OF THE PARISH COUNCIL
HELD IN THE VILLAGE HALL, SOUTH CERNEY
ON WEDNESDAY 13th JUNE 2007.

The Chairman Cllr Stuart opened the meeting at 7.30pm.

PCSO Lesley Pooley and PCSO Tracy Garcia-Cote attended. One member of the press was present.

APOLOGIES

MINUTES OF THE MEETING HELD ON 9th May 2007

Page 2250 – 1st paragraph, 3rd line: delete stumps … insert trunks
It was proposed by Cllr Jay and seconded by Cllr Caunce that the Minutes, as amended, were a true and accurate record. The Parish Council was all in favour and Cllr Stuart signed the Minutes.

YOUTH PARISH COUNCIL REPORT

No member of the YPC attended.

PCSO REPORT

Cllr Stuart welcomed PCSOs L. Pooley and T. Garcia-Cote to the meeting. PCSO Pooley introduced her companion whom she explained was being trained as a PCSO. Cllr Nicholas enquired if a curfew was imposed on the playing fields could it be enforced? PCSO Pooley would ask her superior Inspector Steve Williams for his opinion. Cllr Stuart informed her that he would be attending the next meeting of the Safer Cotswolds Forum on Thursday 12th July where he would raise the question. Cllr Harris explained that the notice restricting access to the Robert Franklin Way play area was in the form of a polite request which gave some authority to control noisy behaviour after 10pm but a byelaw could be enforced by statute. Cllr Harris alleged that the behaviour of a group of youths from outside the village was leading to potential trouble. PCSO Pooley said that she was aware and monitoring the situation. Cllr Mrs Land thanked PCSO Pooley for her quick response and reaction to unsavoury instances which she had reported happening in Berkeley Close.

PCSO Pooley gave a report on reported crime in the area from the beginning of May until 12th June. Out of 12 recorded crimes three had been detected to date which can be compared to the same period last year when there were 39 recorded crimes with five being detected. Crime could be broken down into five categories – Burglaries (Commercial and Domestic): two, with none being detected yet; Violent Crime: two, with one detected; Drug Offences: None; Criminal Damage Offences: None. Theft Offences: 8, with one detected. Total reported crime was 12 with three being detected compared to last year over the same period when there were 39 reported crimes and 5 detected which is a decrease on the previous year and largely accounted by the fact that the community has begun to give information on offenders to the police, thus deterring offenders.

After making the report the Chairman enquired if the PCSOs could inform the Parish Council before coming to a meeting so that they could be included in the agenda. Every effort would be made to promote their attendance as it was appreciated that their duty was of paramount consideration.

Both PCSOs then left the meeting at 7.50pm to continue their patrol.

MATTERS ARISING

Cllr Webb informed the meeting that Mr Tony Squire would be attending a meeting of the Cotswold Water Park Joint Committee that evening and would raise the problem of the state of the car park opposite Spring Lake.

MODEL CODE OF CONDUCT

Cllr Nicholas explained that the Revised Model Code of Conduct for Parish Councillors had come into force on 3rd May. Cllr Jay stated that it was a massive improvement on its predecessor. Cllr Nicholas commended its adoption to members of the Parish Council. Cllr Nicholas proposed and Cllr Jay seconded a motion that the Parish Council adopts the revised Code of Conduct for all its members. The Parish Council was all in favour.

The Clerk was asked to contact Nigel Adams, CDC Monitoring Officer regarding on how to proceed in recording Declarations of Interest for new and existing Parish Councillors.

HOUSING NEEDS SURVEY

Cllr Nicholas explained that the information was now to be presented as statistical and not specific which was acceptable. It was proposed by Cllr Nicholas and seconded by Cllr Caunce that the Parish Council agrees to the publication of the Housing Needs Survey excluding confidential financial information. The Parish Council was all in favour.

CLERK’S REPORT

I collected a change of signatory document from Lloyds/TSB, removed the two ex-councillors and inserted Cllr Mrs Land as a replacement. Any two of the signatories must sign to validate and the Clerk is empowered to deposit funds in both accounts and transfer funds from the deposit to the current account. Councillors entitled to sign are: Cllr Mrs Land, Cllr Jay, Cllr Nicholas, Cllr Stuart and Cllr Webb.

On Tuesday 15th May I attended the RIAT briefing at RAF Fairford. The Air Show will take place on the Saturday 14th and Sunday 15th July. The theme this year will be the 60th anniversary of the USAF and the highlight of the show will be a flying display by the Thunderbirds which is the top USAF display team. For those interested it will be a rare opportunity to see this team perform outside the United States. Overall, a maximum of 300 aircraft will partake in the gala which is approximately 200 less than the maximum. Last year there was 167,000 in attendance which is approaching the records set pre-Nine Eleven. The various traffic routes were explained with the closest to South Cerney being the “Brown” route which will take traffic from the south and west after leaving M4 junction 17 to the B4696 Spine Road and merging with the “Green” route from the M5 to the A417/A419 to the “Green” car park area.

On Wednesday 16th I attended the Annual Parish Meeting of the Parish Council in the Village Hall.

Hilary Beech (CDC) informed me that the District Council had no plans to supply dog fouling bins or signs. There were already 300 plus throughout the district which was considered sufficient. Two new environment wardens will shortly be appointed and dog fouling will be on their agenda. If the Parish Council wishes to install such signs and receptacles the District Council will arrange for the bins to be emptied if a map describing their location is made available.

Notice of the start of the audit inspection period has been displayed on the notice board. By law any one entitled and registered to vote in local elections has the right to inspect the accounts and supporting documents. The inspection period will last for 20 working days and is from Monday 4th until Friday 29th June inclusive.

So that there will be no confusion I would remind all Parish Councillors that the dates for the meetings in August are as follows. Committee meetings take place on 6th and the Parish Council meets on the 8th.

During May, of the 22 available working days, I averaged 3 hours 25 minutes per day which is par for my contract.

MATTERS ARISING FROM ANNUAL PARISH MEETING

There were no matters arising.

PLAYING FIELDS AND VILLAGE MAINTENANCE COMMITTEE REPORT

Cllr Caunce reported on the discussions of the Playing Fields and Village Maintenance Committee which had met on 11th June. Cllr Mrs Chubb, Cllr Harris, Cllr Nicholas and Cllr Stuart had attended the meeting.

The Clerk opened the meeting at 7pm and enquired if a member was willing to stand as Chairman of the committee.

Election of Chairman

It was proposed by Cllr Harris and seconded by Cllr Stuart that Cllr Caunce be elected as Chairman of the Playing Fields and Village Maintenance Committee. Cllr Caunce accepted the nomination.
The Committee was all in favour.

Cllr Caunce chaired the remainder of the meeting

Election of Vice Chairman

It was proposed by Cllr Harris and seconded by Cllr Mrs Chubb that Cllr Stuart be elected as Vice Chairman of the Playing Fields and Village Maintenance Committee. Cllr Stuart accepted the nomination. The Committee was all in favour.

Apologies

Cllr Mrs Tunbridge had made an apology for her absence as she would be away on a school trip. Cllr Walker had sent a sincere apology for his absence as he was on duty and unable to attend.

MATTERS ARISING

Bus Stop Signs

Cllr Harris informed the Committee that the bus stop sign on the Spine Road near to the entrance to the Education pit had been repaired.

Cllr Mrs Chubb reported that she had been informed by Mrs Margaret Gardiner that Jonathan Roberts Gloucestershire Highways (01452 425628) had promised speedy action to repair the broken bus stop sign in Station Road. The post was now upright although there was no information flag at the top.

Station Road Ditch
Despite reassurances from Thames Water that either the work had been completed or would be completed no action had yet been taken by them to clean out the ditch. The Clerk was asked, yet again, to remind Thames Water it had been agreed that, following the sewerage pipe fractures and the consequent ingress of sewage into the drain, Thames Water undertook to remove the polluted sludge with a digger and bucket attached over the full length of the open ditch in Station Road. Vegetation now obscured the polluted sludge but the problem remained, albeit hidden beneath the new growth.

Advertising Signs Station Road/Spine Road/Cerney Wick Lane crossroads
Cllr Harris was disappointed with the report from Michael Grace, CDC Enforcement Officer regarding the display of advertisements at the crossroads. Cllr Nicholas advised that as the item was on the Planning Committee’s agenda he would suggest that a proper audit of the permissions granted be carried out to determine which advertisements had been agreed.

Curfew Signs at Robert Franklin Way play area
Cllr Harris reported that the new signs restricting access to the play area had been erected. Residents living close by were generally in favour of the new arrangement.

Big Lottery Fund Bid
Cllr Caunce and Cllr Stuart volunteered to attend a meeting at CDC on Friday 22nd June at 1.15pm to discuss plans to promote a bid for the funding of play resources throughout the Cotswold District.

Damaged Manhole Cover (outside “Content”)
Thames Water replied to a request to repair the damaged manhole cover outside “Content” in Station Road alleging that the cover was in the ownership of the occupants. The Clerk was asked to inform the Revd J. Lugg that the Parish Council considered the state of the manhole cover to be dangerous and steps should be taken to affect its repair.

Damaged Manhole Cover (outside “Londis”)
The Clerk was asked to inform the Environmental Health at CDC about a broken manhole cover outside the entrance to the flat at the Londis store in Broadway Lane. The Parish Council is concerned with the potential health hazard and the proximity of a food outlet.
The Clerk was asked to report another broken grille behind the public seat at the corner of Berkeley Close and Broadway Lane, on the grass triangle opposite Londis store.

Resiting of public seat at Upper Up
Cllr Harris would install the seat in the near future.

Tower Slide Reinstatement
Cllr Stuart reported that he was experiencing some difficulty, for various reasons, in contacting Steve Hanson, Pay Back in the Community supervisor in arranging for the soil and reseeding of the area on which the Tower Slide had stood on Robert Franklin Way play area. He hoped that the situation would be resolved shortly.

Fenplay Surface
The Clerk was asked to enquire from George Taylor, safety surface contractor, which particular type of sand was needed to refurbish the Fenplay surface. Mr Taylor had emailed a reply stating the sand needed was Garside 2 EW. It was vital that this is used as it is rounded and non-staining. Mr Taylor can supply it to order in 25kg bags although the more sand in the surface the more difficult it becomes to vandalise. The repair is best made professionally and if a photograph of the damage and more information was available he would be able to offer a precise quote. A very rough estimate would be £275.00–£350.00 subject to the above. It was agreed by the Parish Council that Mr Taylor be asked to quote and this would be evaluated at next month’s committee meeting.

BSC21 (opposite Education Lake)
Mike Barton PROW officer at Gloucestershire County Council had inspected the erosion of the river Churn bank and the adjacent path. Although the erosion is a potential problem there is no need for immediate action. The contractor has been requested to ensure that the path is cleared right up to the mesh fence so that people can keep away from the edge of the bank.

Replacement Dog Bin
The Clerk reported that Hilary Beech, CDC Dog Warden informed him that no new dog bins would be installed. The Committee pointed out that it was a replacement bin which was needed and asked the Clerk to inform her accordingly. The worn out bin was near to the stone bridge at the beginning of Bow Wow, near the Old George public house. The Clerk reported that after informing Hilary Beech that the bin had worn out she agreed to replace it.

INSPECTION REPORTS

Upper Up play area

Cllr Stuart reported that two sections of timber are missing from the Activity Area. Specifically the top rung of the ladder and the end plank of the top walkway both need to be renewed. The Clerk had contacted R.O.W. Berry who had quoted £55 to carry out the repairs. The Parish Council agreed. The Fenplay safety surface needed attention in places. Cllr Harris and Cllr Stuart will inspect the damage and report their findings to the Parish Council (see previous item: Fenplay Surface). The Tennis Club pavilion has not yet been repaired. The Clerk was asked to inform the Tennis Club Secretary, Sheila Dickson that the Parish Council is concerned. Litter problem needs attention. Replacement signs informing users of the play area where the nearest telephone and hospital facilities could be found had been supplied by the Clerk.

Robert Franklin Way play area

Cllr Harris did not have his report at the committee meeting and made it at the Parish Council.

Cllr Harris invited Parish Councillors to inspect the Train and Adventure units in the toddlers play area as he had detected rot to the floors and steps of the equipment. The ring latches on the fencing gate needed to be replaced. On the play equipment Cllr Harris reported that a plank had been broken on the Hags play unit and a post of the Goal Posts needed to be moved. A rail on the Lakeside boundary needed to be replaced and top soil was required on the site of the old Tower slide. One limb on a tree needed to be removed from the site and the resulting scar cleaned. Cllr Harris then costed the work needed, offered his services and after declaring a prejudicial interest left the room while the rest of the Parish Council discussed his quotations. It was agreed that the three jobs in total costing £55: sawing off the broken plank to level with sides, replacing the rail on the boundary fence and servicing the tree limb which had broken off represented excellent value for money and accepted the quotation. Cllr Harris returned to the room.

Cerney Wick play area
Cllr Caunce reported that the installed play equipment was all in order. Replacement signs informing users about the rule on dogs’ non-access and nearest telephone and hospital facilities had been supplied by the Clerk.

BSC7 Permissive Path
Cllr Stuart noted that sewage contractors are using the playing field to access the new pipeline works and have laid a temporary roadway from the car park to the pipeline. Moore Allen & Innocent are fully aware and will negotiate suitable compensation in due course. A probable outcome could be that Murphy (Contractors) will reinstate the car park at Upper Up and install a foot bridge from the playing field to Earl Bathurst’s land thereby creating a permissive path to link up with the overall plan to create a route to the Cotswold Water Park facility at Keynes Park. Discussions with the Environment Agency ascertained that it was not in favour of rounded pipes but preferred square box section type to act as a bridge. A possible compromise would be to use supported tannalised sawn timber as a bridge.

COUNCILLORS’ REPORTS

South Cerney Trust Concerns

Peter Jay on behalf of the South Cerney Trust had emailed its concern about Japanese Knot Weed, an overgrowing oak tree and public seat in the vicinity of the river Churn bridge at Clarks Hay and Silver Street. Mr Jay also reported that the fence at Robert Franklin Way play area was damaged. The Committee concurred that the Environment Agency had previously been informed and agreed that the problem was not getting any worse. There was a difficulty in applying chemical to control the weed with the proximity of the water course. Cllr Harris had removed some protruding branches from the oak tree, albeit that it was not in the ownership of the Parish Council. Mr Jay’s suggestion that an audit of all public seats is carried out was agreed but no decision was taken on who should take responsibility. Cllr Caunce will accompany Cllr Stuart and the Tree Wardens, Cllr Harris and Cllr Webb to carry out an audit of the public seats within the Parish.

Notice Board at Limes
Cllr Stuart reported that the surface of the notice board was peeling away in places. The Clerk will contact R.O.W. Berry and ask him to make the necessary repairs. R.O.W. Berry reported that the notice board was beyond repair and needed to be replaced. The Clerk had asked him to quote for building a new one. Alternatively, a bespoke one could be purchased.

Village Sign
Cllr Stuart reported that the large sign at the entrance to the village at Upper Up had been removed. The Clerk was asked to report the incident to Gloucestershire Highways who had forwarded the report to its Gloucester office for action. Preferably it was agreed that the sign should be replaced with a resin version rather than a metal one to dissuade thieves.

Wildmoorway Lane
Cllr Stuart reported that Mike Barton emailed to say that the long term aim is to clear out the ditch on the bund side and cut the vegetation right back. The Environment Agency prefers to wait for the promised Flood Plan from Watermark to appear before it takes a decision.

Overgrowing Hedges obscuring road signs

Cllr Caunce asked the Clerk to inform Gillian Portlock, Gloucestershire Highways that the 30 mph speed limit signs on the lane entering the hamlet of Cerney Wick from Latton/Down Ampney direction were obscured by overgrowing branches.

Cllr Webb reported that the “Give Way” road signs at the Broadway Lane/Spine Road junction were also obscured by overgrowing hedges. The Clerk will inform the authority.

River Churn bank reinstatement
Cllr Harris asked the Clerk to enquire from Gloucestershire Highways on how the engineers’ survey of the river bank was progressing. Jennifer Watkins, Gloucestershire Highways Senior Highway Representative had emailed a reply stating that discussions were in progress with the Environment Agency as the water course was a main river. A meeting has been arranged for 21st June on site to resolve the problem. After that Ms Watkins should be in a position to progress the matter and will update the Parish Council thereafter.

War Memorial Chain
Cllr Harris reported that one of the links in the chain around the War Memorial had broken. The Committee agreed to instruct James Harris Contracting to make the repair.

Stop Sign at Berkeley Close/Broadway Lane
Cllr Webb reminded the Committee that it had been agreed to change the sign at this junction from a “Give Way” to a “Stop”. The Clerk will enquire from Gloucestershire Highways as to when this might be expected. A reply from Martyn Midgley, Gloucestershire Highways Area Programme Manager explained that the scheme to replace the signs had been discounted.

There being no further business Cllr Caunce had closed the meeting at 8.33pm

FINANCE COMMITTEE REPORT

Cllr Jay reported on the discussions of the Finance Committee which had met on 11th June. Cllr Jay, Cllr Nicholas, Cllr Stuart and Cllr Webb had attended the meeting.

The Clerk had opened the meeting at 8.35pm and enquired if a member was willing to stand as Chairman of the committee.

Election of Chairman
It was proposed by Cllr Webb and seconded by Cllr Nicholas that Cllr Jay be elected as Chairman of the Finance Committee. Cllr Jay accepted the nomination. The Committee was all in favour.

Election of Vice Chairman
It was proposed by Cllr Jay and seconded by Cllr Stuart that Cllr Webb be elected as Vice Chairman of the Finance Committee. The Committee was all in favour.

Apology
Cllr Mrs Land apologised for her absence explaining that she had turned up for the Playing Fields and Village Maintenance Committee at 7pm only to be told that she was not a member of that Committee. She had decided to return at 8.30pm for the Finance and Planning Committees but unfortunately felt unwell and could not attend either.

Cllr Harris declared a prejudicial interest in the next item and left the room.

Playing Field Maintenance at Robert Franklin Way play area
James Harris Contracting verbally quoted: £10 to saw off level with sides, one broken plank on the Hags Play unit; £20 to clean a scar left where a limb split off a tree and remove same from site; £25 to replace one damaged rail on the fence on Lakeside boundary.

It was proposed by Cllr Caunce and seconded by Cllr Mrs Chubb that the Parish Council accepts the quotations totalling £55. The Parish Council was all in favour.

Cllr Harris returned to the room.

Annual Audit

The Committee agreed with Cllr Jay to recommend that the Parish Council accepted the accounts for the year April 2006 to March 2007 as audited by Mrs J. A. Gardiner. Cllr Jay had congratulated the Clerk on his bookkeeping.

It was proposed by Cllr Jay and seconded by Cllr Webb that the Parish Council accepts the recommendation of the Finance Committee. The Parish Council was in full agreement.

There being no further business Cllr Jay had closed the meeting at 8.55pm.

PLANNING COMMITTEE REPORT

Cllr Nicholas reported on the discussions of the Planning Committee which had med on 11th June. Cllr Mrs Chapman, Cllr Nicholas, Cllr Stuart and Cllr Webb attended the meeting.

The Clerk had opened the meeting at 9pm and enquired if a member was willing to stand as Chairman of the committee.

Election of Chairman
It was proposed by Cllr Webb and seconded by Cllr Mrs Chapman that Cllr Nicholas be elected as Chairman of the Planning Committee. Cllr Nicholas accepted the nomination. The Committee was all in favour.

Election of Vice Chairman
It was proposed by Cllr Mrs Chapman and seconded by Cllr Nicholas that Cllr Webb be elected as Vice Chairman of the Planning Committee. Cllr Webb accepted the nomination. The Committee was all in favour.

Planning Applications received by Cotswold District Council

Cllr Harris declared a prejudicial interest in the next item as the applicant was a client and left the room.

CT.2648/3/X
Applicant: Watermark, Isis Lakes, South Cerney
Footpath link including reinstatement of a historic bridging point over the river Churn between Lakes 6 & 11, Cotswold Water Park, South Cerney (R)
NO OBJECTION

It was proposed by Cllr Caunce and seconded by Cllr Webb that the Parish Council agrees to ratify the decision of the Planning Committee. The Parish Council was in favour.

Cllr Harris returned to the room.

Cllr Mrs Chubb, Cllr Jay, Cllr Stuart and Cllr Mrs Tunbridge declared a prejudicial interest in the next item as the applicants were friends and left the room.

CT.4630/S
Applicants: Mr & Mrs D. Poulton, Millside, School Lane, South Cerney
Additional/Amended Plans. Single storey link between house and existing garage and erection of new garage at Millside, School Lane, South Cerney (R)
NO OBJECTION

It was proposed by Cllr Mrs Chapman and seconded by Cllr Webb that the Parish Council agrees to ratify the decision of the Planning Committee. The Parish Council was in favour.

Cllr Mrs Chubb, Cllr Jay, Cllr Stuart and Cllr Mrs Tunbridge returned to the room.

07/01112/NEI
Mineral extraction, infilling with imported inert material to restore the area to agriculture by Wiltshire County Council (R)
Cllr Nicholas stated that as there was no access to information it was not possible to make an informed response.
NO RESPONSE

CT.0649/2/Y
Applicant: Mr Chris Fisher, 55 Meadow Way, South Cerney
Erection of first floor extension at 55 Meadow Way, South Cerney (R)
NO OBJECTION

CT.0649/2/Z
Applicant: Mr Adrian Voce, 56 Meadow Way, South Cerney
Ground floor extension to front and first floor extension to rear at 56 Meadow Way, South Cerney
NO OBJECTION

CT.2041/K
Applicants: Mr & Mrs Watkins, 23 Jubilee Gardens, South Cerney
Erection of a conservatory at 23 Jubilee Gardens, South Cerney
NO OBJECTION

CT.5804/W
Secretary of State for Defence, c/o Duke of Gloucester Barracks, South Cerney
Demolition of existing service reservoir and construction of one (1) replacement Braithwaite tank. Erection of one new steel water tank at Duke of Gloucester Barracks, South Cerney
NO OBJECTION

CT.7528/C
Applicants: Mr & Mrs M. Gill, Ham Cottage, Ham Lane, South Cerney
Revised scheme for proposed house and formation of hammerhead on land adjoining Ham Cottage, Ham Lane, South Cerney (R)
The Parish Council strongly objects to this application due to the very considerable loss of privacy that would be caused to all adjoining properties
OBJECTION

CT.8129/A
Applicant: Mr Jerry Wilmot, Tarshyne, Cirencester Road, South Cerney
Detached double garage at Tarshyne, Cirencester Road, South Cerney
NO OBJECTION

The Committee recommended that the Parish Council approved the decisions of the Planning Committee.

With the exception of CT.2648/3/X and CT.4630/S which had already been voted on, it was proposed by Cllr Caunce and seconded by Cllr Mrs Land that the Parish Council accepts the decisions of the Planning Committee. The Parish Council was all in favour.

Planning Applications granted by Cotswold District Council

CT.2188/G
Erection of single storey rear extension a Vezelay, Broadway Lane, South Cerney

CT.2648/3/P
Minor Amendment Approval to siting of Units 9, 10, 11 and 12 and extensions to decks at Units 9 and 10 at Lake 10, Spine Road, South Cerney

CT.3887/3/K
Erection of rear conservatory, front porch and extension to existing front dormer at 2 The Lennards, South Cerney

CT.3887/3/L
Erection of two storey side extension at 61 Boxbush Road, South Cerney

CT.4630/S
Single storey link between house and existing garage and erection of new garage at Millside, School Lane, South Cerney

CT.8631
Erection of replacement agricultural building at Westdown Farm Buildings, Cirencester Road, South Cerney
Condition of note: 3. The development shall be used for agricultural purposes only in connection with the agricultural unit known as “Westdown Farm Buildings”. Reason: In accordance with Cotswold District Local Plan Policy 19 the site is not in an area intended for general development.

Planning Application withdrawn

 CT.7528/C
Revised scheme for proposed house and formation of hammerhead on land adjoining Ham Cottage, Ham Lane, South Cerney

CT.2443/P
Winchcombe Gardens: Conditions re associated road works and provision of playground/public open space.

Cllr Webb had enquired why Condition 7 had not been implemented. Condition 7: No dwelling hereby permitted shall be occupied until Berkeley Close is subject to a prohibition of driving order under the Road Traffic Regulation Act 1984 and the associated road works as submitted have been completed to the satisfaction of the Local Highway Authority. Reason: In the interests of highway safety in accordance with Cotswold District Local Plan Policy 46 and PPG13.

In an emailed reply Michael Grace CDC Enforcement Officer stated: “I have spoken to Bloor Homes concerning the prohibition of driving order. The person dealing with the matter no longer works for the company. However, as I understand it, the details have been agreed between Bloor Homes and Gloucestershire County Council and the necessary public consultations have been completed. I am expecting written confirmation that it is in the Bloor Homes planned scheme of work.”

Cllr Mrs Land had enquired which Conditions applied to the public open space within the development.

Condition 13 states: Prior to the development being brought into use, the public open space illustrated in drawing TE04-21(E) shall be permanently provided and equipped, including provision for long-term management and maintenance, in accordance with details to be submitted to and approved in writing by the Local Planning Authority. Reason: To ensure the permanent provision of the public open space in accordance with Cotswold District Local Plan Policies 1 and 45, and PPS1 and PPG17.

The Clerk had asked the Enforcement Officer at CDC to investigate the non-compliance of this Condition and to provide the Parish Council with a copy of the details submitted by Bloor Homes Ltd

In an emailed reply Michael Grace CDC Enforcement Officer stated: “As noted in my letter of 14th August 2006, Condition 13 of CT.2443/P has been superseded by a Legal Agreement attached to CT.2443/Q. Therefore there are no submitted details. However a landscaping scheme has been incorporated into the Legal Agreement. This includes a public open space to be administered for 12 months by the developer and then passed to South Cerney Parish Council. As the Parish Council is a signatory to the agreement I assume that the Council will have seen the plans of the scheme. I can find no record on our files of the agreement being signed. I will follow this up with our Legal Department.”

Cllr Nicholas pointed out that CT.2443/P was an application for 23 dwellings and CT.2443/Q was for 5 and one application did not supersede the other. Further the Parish Council was not a signatory to any agreement with Bloor Homes but had been involved in negotiations which had not been concluded. The Clerk will inform Michael Grace, CDC Enforcement Officer.

CT.2648/3/R and CT.2648/3/S
Lake 11: Conditions re wheel washing

Cllr Webb enquired why Condition 23 of CT.2648/3/R and Condition 6 of CT.2648/3/S are not being applied. Both conditions state: Prior to the commencement of development wheel wash facilities shall be provided on site in accordance with details to be submitted to and approved in writing by the Local Planning Authority. The facilities shall then be installed and maintained for the duration of the development in accordance with the approved details. All vehicles shall use the facilities prior to their exit from the site. Reason: to ensure that mud and earth deposits are not brought onto the public highway in the interests of highway safety in accordance with Cotswold District Local Plan Policy 38.

Mr Colin Davies, CDC Enforcement had emailed the following in return to a query from the Clerk: “I must say that I am a little surprised to receive your e-mail as I had understood that I had fully explained the current situation regarding the wheel wash facility at Lake 11 to your Council, or should I say the lack of, on a number of occasions. The letter I sent your Council on the 31/10/06 as well as subsequent e-mails lay out the position.”

Advertising at Spine Road, Station Road, Cerney Wick Lane cross roads
Cllr Webb agreed to a suggestion from Cllr Nicholas to carry out an audit of the granted applications regarding advertising in the vicinity of the Spine Road. Cllr Nicholas asked the Clerk to put the item on the Planning Committee’s agenda for its meeting next month.

There being no further business Cllr Nicholas had closed the meeting at 9.40pm.

RISK ASSESSMENT

Cllr Nicholas and the Clerk would prepare a risk assessment for discussion at the next Parish Council meeting in July.

CORRESPONDENCE

COUNCILLORS' REPORTS

Cllr Harris reported that there were three bales in the river at Upper Up. Cllr Stuart had informed the Environment Agency who will take action.

Cllr Harris attended a meeting at the Four Pillars hotel on Tuesday 12th June.

Cllr Caunce attended a meeting at the Four Pillars hotel on Tuesday 12th June.

Cllr Webb attended a meeting at the Four Pillars hotel on Tuesday 12th June.

Cllr Webb had attended a large meeting of the Water Park Joint Committee at Keynes Park. He informed the Parish Council that the size of the park, as far as the lakes are concerned, would double in size. It was estimated that 22,000 people used the park from communities in the Lechlade, Fairford, South Cerney, Cricklade areas. The Clerk was asked to write to Roger Sleeman whose role as Parish representative was to keep the Parish Council more informed about items of concern.

Cllr Mrs Chapman attended a meeting at the Four Pillars hotel on Tuesday 12th June.

Cllr Mrs Chapman enquired about the absence of the Mobile Library. Cllr Messenger (CDC) informed her that the driver was sick and there was no replacement.

Cllr Mrs Chapman reported that during a recent heavy rain storm the carriageway on the corner of The Street in the vicinity of the mill had flooded.

Cllr Jay reported that he had attended a meeting with Cllr Stuart, Dr P. Stephenson and a lady traffic design consultant to discuss a traffic plan for the village.

Cllr Jay reported that a rubbish bin had been thrown into the river Churn down Bow Wow. Cllr Harris volunteered to remove it.

Cllr Mrs Tunbridge had visited the Four Pillars hotel.

Cllr Mrs Chubb had visited the Four Pillars hotel.

Cllr Mrs Land reported that the PROW, known as Gypsy Lane, was overgrown. Cllr Webb informed her that the path was currently out of bounds due to the on going sewerage works.

Cllr Stuart reported a fly tipping occurrence on the PROW from Ann Edwards School to the Ashton Keynes road.

CERNEY NEWS CONTRIBUTIONS

Items for inclusion should include a reminder to report anyone acting suspiciously to the police. Fly tipping, in the first instance, should be reported to Roger Sollis at CDC giving as much information about the incident as possible. Residents should be reminded that fly posting is illegal. Cllr Jay suggested that emergency telephone numbers for gas, water and electric services should be published. Notification that the inspection by judges of the Bledisloe Cup competition would take place from the 16th June until 1st July.

There being no further business Cllr Stuart closed the meeting at 10.12pm.